August 6, 2018 minutes

Alexandria Township

Alexandria, Minnesota 56308

Minutes of the meeting of August 6, 2018

A regular meeting of the Board of Supervisors of Alexandria Township was held on the 6th day of August, 2018 at the Alexandria Township Conference Room, 324 Broadway.

ROLL CALL: Supervisors present were Jeff Oberg, Joel Dahlheimer, Rod Eldevik, Linda Dokken-McFann and Jerry Wright. Also present were Gregg Raisanen, Clerk, and Mona Billmark, Treasurer. As said members formed a quorum and the meeting was called to order by Chairman Eldevik at 6:00 p.m.

Wright, seconded by Dahlheimer, made a motion to adopt the agenda as presented. Motion carried unanimously.

Oberg, seconded by Dokken-McFann, made a motion to approve the minutes of the 7/16/2018 regular board meeting as written. Motion carried unanimously.

Dahlheimer, seconded by Wright, made a motion to authorize payment of claims 18146 – 18166 in the amount of $83,188.51, net payroll of $4,975.39 totaling $88,163.90 and a transfer of funds from savings of $83,000.00. Motion carried unanimously.


PLANNING AND ZONING: Zoning Administrator Oleson reported that Scott Dirck of Dirck Holdings, LLC had applied for an interim use permit to allow a temporary second dwelling while constructing their new home at 2506 Le Homme Dieu Heights NE. The applicant has begun construction of the new home with an approved permit which will allow them to begin construction but not to inhabit the home until the IUP is granted or the existing cabin is demolished. The planning commission recommended approval to use the seasonal cabin as their house with the following two conditions: 1) that the existing dwelling must be demolished and removed from the property within 30 days of when the new home is substantially completed and livable or no later than April 15, 2019; and 2) erosion and sedimentation control measures must be installed and maintained until the construction areas have been stabilized. Wright, seconded by Dahlheimer, made a motion to approve the interim use request with the two conditions stated above. Motion carried unanimously.

Oleson reported that Shane Bay submitted an application for a conditional use permit to operate an automotive repair shop at 3505 County Road 82 SE. The property is owned by Anthony Quitmeyer and a portion of the building would be rented to Mr. Bay. The applicant states that he would not have storage outdoors except for cars awaiting repair or to be picked up. He would also like to display several miscellaneous items for sale on the property, such as small engine items or trailers. The planning commission recommended approval with 4 conditions: 1) a maximum of 20 items (with wheels or an engine) may be stored outdoors in an unenclosed or unscreened manner. These shall include items for sale, those waiting to be repaired and those waiting to be picked up after repair; 2) that all signage shall be in accordance with the requirements of the Township Zoning Ordinance; 3) that all hazardous wastes shall be properly handled and disposed of, in accordance with any local, state or federal regulations; and 4) that hours of operation be Monday – Friday, from 7 a.m. – 7 p.m. and on Saturdays from 7 a.m. – 1 p.m. Dokken-McFann, seconded by Dahlheimer, made a motion to approve the conditional use request by Shane Bay with the four conditions stated above. Dokken-McFann amended her motion, seconded by Dahlheimer, to reflect a change to condition no. 1 to read “a maximum of 12 items for sales” as opposed to 20. Motion carried unanimously.

Oleson stated that the planning commission had discussed ordinance amendments relating to accessory structure regulations and private/vacation home rental use in all zoning districts. Their recommendation was for the township to follow the recent adoption of similar amendments by Douglas County which would amend the size, height and other restrictions relating to detached accessory structures and institute requirements for allowing private/vacation rental of homes as either a permitted or conditional use. He noted that the zoning subcommittee had recommended reducing the sidewall height for detached accessory buildings on lots between 2.51 and 5 acres from 16 feet to 14 feet. The planning commission recommended keeping the sidewall height at 16 feet, contending the additional height would be needed to accommodate a 14-foot door. He stated the planning commission recommended approval of both proposed ordinance amendments with the necessary edits to terminology referring to Alexandria Township zoning districts as opposed to the Douglas County zoning districts.

Dokken-McFann, seconded by Dahlheimer, made a motion to adopt Resolution 18-01, a   resolution adopting Alexandria Township Ordinance 131 and repealing Ordinance 130. Roll: Dokken-McFann, Oberg, Wright, Dahlheimer, Eldevik – yes. Opposed – none. Motion carried unanimously. Dahlheimer, seconded by Dokken-McFann, made a motion to adopt Resolution 18-02, a resolution ordering an adoption of a summary to publish Ordinance No. 131, township zoning ordinance. Roll: Dokken-McFann, Wright, Oberg, Dahlheimer, Eldevik – yes. Opposed – none. Motion carried unanimously.

Oleson reported he met with a resident who was in violation of dumping fish carcasses close to a property line and of utilizing concrete barriers as a fence within two feet of the property line. Consensus to have Oleson send a letter notifying resident of the regulations regarding the disposal of fish carcasses (burial within 24 hours) and the removal of concrete barriers, as they are perceived as a “structure” and therefore must meet the minimum setback of two feet off the property line.

ENGINEER’S REPORT: Engineer Kuhn stated that one section of pipe was left off the billing for the East Lake Jessie Road project. He asked for authorization to amend and/or add that culvert to the billing. Oberg, seconded by Dahlheimer, made a motion to authorize Engineer Kuhn to make those improvements. Motion carried unanimously.

OLD BUSINESS: Clerk Raisanen reported that Attorney Sugden had made a determination on the drainage ditch relative to the former Jack’s Recycling property and surrounding area. He has concluded the language on the plat indicates it was written to permit drain tile within that public easement. Consensus to have Chairman Eldevik contact surrounding landowners to determine who removed the tile and if they are willing to restore it.

NEW BUSINESS: Clerk Raisanen reported that the summer road maintenance contract ends September 30, 2018. He is requesting authorization to advertise for quotes for a six-month winter road maintenance contract. Consensus to have the clerk advertise for quotes.

Being no further business, Dahlheimer, seconded by Oberg, made a motion to adjourn the meeting. Meeting adjourned at 6:50 p.m.

Respectfully submitted….


Gregg Raisanen, Clerk

Approved this ____ day of ________, 2018


Rod Eldevik, Chairman