Alexandria, Minnesota 56308
Minutes of the meeting of February 5, 2018
A regular meeting of the Board of Supervisors of Alexandria Township was held on the 5th day of February, 2018 at the Alexandria Township Conference Room, 324 Broadway.
ROLL CALL: Supervisors present were Joel Dahlheimer, Rod Eldevik, Linda Dokken-McFann and Jerry Wright. Also present were Gregg Raisanen, Clerk, and Mona Billmark, Treasurer. As said members formed a quorum and the meeting was called to order by Chairman Eldevik at 6:00 p.m.
Dahlheimer, seconded by Dokken-McFann, made a motion to adopt the agenda as presented. Motion carried unanimously.
Wright, seconded by Dahlheimer, made a motion to approve the minutes of the 1/17/2018 regular board meeting as written. Motion carried unanimously.
Dahlheimer, seconded by Dokken-McFann, made a motion to authorize payment of claims 18025 – 18038 in the amount of $20,295.42, net payroll $3,982.90 totaling $24,278.32 with a transfer of funds from savings of $24,000.00. Motion carried unanimously.
Supervisor Wright asked if the township had considered changing the street lights to LED’s. Consensus to have Wright check with the utility companies and report back to the board.
CITIZEN’S CONCERNS: none
PLANNING AND ZONING: Zoning Administrator Oleson reported the planning commission had conducted a public hearing on a conditional use request by Evan Amundson to allow a tree removal service involving outdoor storage of vehicles and brush in a Commerical – Rural district. He explained that Mr. Amundson is in the process of purchasing the property from David Nelson. The applicant had previously had a rezoning request granted by the town board to rezone the property from residential to commercial – rural. Kyle Samuelson, representative for Mr. Amundson, explained that the crew would be bringing brush from offsite and storing it on the property until it is chipped. The chips would be hauled to the company’s Fergus Falls facility. Oleson reported the planning commission had recommended approval of the CUP with four conditions. Oleson said the applicant does not want to hook up to sewer at the present time. He would rather address it sometime in the future if he chose to have an office onsite. Eldevik responded that if there is an office, it will need septic capability. Clerk Raisanen reported that the township’s noise ordinance limits are from 7 a.m. – 7 p.m. Wright, seconded by Dahlheimer, made a motion to approve the conditional use permit with the four conditions listed in the staff report, modifying the fourth condition to read as follows: That the hours of operation for chipping and grinding of vegetative materials be limited to Monday – Friday, 7 a.m. – 7 p.m. Roll: Wright, Dahlheimer, Dokken-McFann, Eldevik, – yes. Opposed: none. Motion carried unanimously.
Oleson presented a revised 3-year sewer inspection contract with Douglas County. The county would handle the annual reporting to the state; i.e. inventory of how many inspections were done throughout the year, additional record keeping, etc. The increase in fees would be due to the added services and would include a 75% fee retention for the county. Dokken-McFann, seconded by Wright, made a motion to approve the 3-year sewer inspection contract with the county as presented. Motion carried unanimously.
ENGINEER’S REPORT: Clerk Raisanen stated that Engineer Kuhn will report on the wetland mitigation approval for E. Lake Jessie Road at the next meeting.
OLD BUSINESS: none
NEW BUSINESS: Chair Eldevik encouraged the board to attend the short course in March.
Clerk Raisanen reported that the budget committee reviewed actual expenditures and came up with a proposed budget in the amount of $855,100. Consensus to have the board review the 2019 budget figures and discuss at the next meeting.
Raisanen reported that the town needs to appoint an absentee ballot board. This board would review and accept absentee ballots. He recommended appointing Paul Stennes, Mona Billmark, Darlene O’Brien and Barb Sather. Wright, seconded by Dahlheimer, made a motion to appoint the aforementioned to the absentee ballot board. Motion carried unanimously.
Raisanen reported that the town needs to appoint judges for the upcoming township election. He recommended that the town appoint Paul Stennes, Mona Billmark, Barb Sather and Darlene O’Brien to serve as township judges, designating Darlene O’Brien as head judge. Dokken-McFann, seconded by Dahlheimer, made a motion to appoint the aforementioned as township judges with Darlene O’Brien serving as head judge. Motion carried unanimously.
Being no further business, Dahlheimer, seconded by Dokken-McFann, made a motion to adjourn the meeting. Meeting adjourned at 6:44 p.m.
Gregg Raisanen, Clerk
Approved this ____ day of ________, 2018
Rod Eldevik, Chairman