Alexandria, Minnesota 56308
Minutes of the meeting of May 15, 2017
A regular meeting of the Board of Supervisors of Alexandria Township was held on the 15th day of May, 2017 at the Alexandria Township Conference Room, 324 Broadway.
ROLL CALL: Supervisors present were Jeff Oberg, Joel Dahlheimer, Rod Eldevik, Jul Feuling, and Russell Niskanen. Also present was Gregg Raisanen, Clerk, and Mona Billmark, Treasurer. As said members formed a quorum and the meeting was called to order by Chair Eldevik at 6:00 p.m.
Chair Eldevik recessed the regular board meeting and opened the Board of Adjustment public hearing. A variance application was submitted by Michael Lindemann to construct a deck 17 feet from the top of a bluff at a property located at 1302 E. Lake Geneva Road NE. The other structures in the neighborhood do not meet current setback requirements. There were no written or oral concerns expressed in opposition to the application.
Chair Eldevik reconvened the regular board meeting at 6:10 PM.
Niskanen, seconded by Feuling, made a motion to approve the agenda with the addition of discussion regarding Jack’s Family Recycling under old business and calendar follow up under new business. Motion carried unanimously.
Oberg, seconded by Niskanen, made a motion to approve the minutes of the 05/01/2017 regular board meeting as written. Motion carried. Supervisor Feuling abstained.
Dahlheimer, seconded by Feuling, made a motion to authorize payment of claims 17091-17095 in the amount of $26,206.53, EFTPS $1,392.78, totaling $29,599.31 and to transfer $12,000.00 from savings into checking. Motion carried unanimously.
PLANNING AND ZONING: The board considered the variance application submitted by Michael Lindemann to construct a deck within 17 feet of a bluff at a property located at 1302 E. Lake Geneva Road. Niskanen, seconded by Oberg, accepted the recommendation of staff and based on findings of fact, made a motion to approve the variance application submitted by Michael Lindemann. Motion carried unanimously.
Clerk Raisanen reported that he and Attorney Johnson met with Richard Zunker and Richard Zunker, Jr. at their property to discuss a proposed final cleanup agreement. The Zunkers have requested additional time to finish the cleanup, until the end of summer, and are also requesting approval to keep a portion of property located behind the fence. The board discussed the status of the roll off boxes that are still located at the property. Clerk Raisanen reported that the Zunkers plan on keeping the roll offs at the site and contend that they are not part of the original agreement. The board directed Clerk Raisanen to have Attorney Johnson proceed with a court date if an agreement cannot be reached to remove all of the material including the roll off boxes.
The board discussed the status of the Jack’s Recycling property. It appears that there has been no activity at the site for a couple of weeks. Clerk Raisanen will direct Attorney Johnson to contact Viking Bank and find out the proposed cleanup status of the site.
Supervisor Niskanen requested that pervious pavers be researched and discussed again at a future meeting.
ENGINEER’S REPORT: Engineer Kuhn reported he had submitted a request for written gravel quotes to three area companies and received a quote from Central Specialties in the amount of $54,500.00 for 5000 tons of class 5 to be delivered, graded, and packed on township roads. Dahlheimer, seconded by Feuling, made a motion to accept the quote submitted by Central Specialties for class 5 gravel at the quoted amount. Motion carried unanimously.
Engineer Kuhn will talk with County Engineer Robley regarding a possible collaboration for flood control in the Burgen Heights area.
The board discussed the Lake Geneva/Lake Victoria channel dredging. The board was in consensus that the Lake Associations should be the lead organizations in pursuing a permit for the dredging if it were to occur.
Engineer Kuhn made the recommendation to overlay a portion of E. Lake Geneva Road and Geneva Golf Club Drive and to pave sections of Liberty Road and Maple Drive. Dahlheimer, seconded by Niskanen, made a motion to authorize Engineer Kuhn to prepare plans and specs to bid the road improvement projects as proposed. Motion carried unanimously.
OLD BUSINESS: Clerk Raisanen recommended that the board consider adopting the records retention schedule recommended by MAT. Dahlheimer, seconded by Oberg, made a motion to adopt Resolution 17-02, a resolution adopting the Minnesota Township’s General Records Retention Schedule. Motion carried unanimously.
NEW BUSINESS: The township will submit an application to the 3M sign grant for sign replacement.
The board authorized Clerk Raisanen to receive quotes for calcium chloride for township roads.
The board discussed a process to calendar future follow up to decisions or conditions that have been made. Clerk Raisanen will work with administrative assistant Fulghum to develop a process.
Being no further business, Niskanen, seconded by Dahlheimer, made a motion to adjourn the meeting. Meeting adjourned at 7:03 p.m.
Approved this ____ day of ________, 2017