Alexandria, Minnesota 56308
Minutes of the meeting of May 7, 2018
A regular meeting of the Board of Supervisors of Alexandria Township was held on the 7th day of May, 2018 at the Alexandria Township Conference Room, 324 Broadway.
ROLL CALL: Supervisors present were Jeff Oberg, Joel Dahlheimer, Rod Eldevik, Linda Dokken-McFann and Jerry Wright. Also present were Gregg Raisanen, Clerk, and Mona Billmark, Treasurer. As said members formed a quorum and the meeting was called to order by Chairman Eldevik at 6:00 p.m.
Oberg, seconded by Dahlheimer, made a motion to adopt the agenda with the addition of assessor contract under New Business. Motion carried unanimously.
Dokken-McFann, seconded by Wright, made a motion to approve the minutes of the 4/16/2018 regular board meeting as written. Motion carried unanimously.
Dahlheimer, seconded by Oberg, made a motion to authorize payment of claims 18091-18101 in the amount of $35,181.17, net payroll $3,680.93 totaling $38,862.10 and a transfer of funds from savings of $20,000.00. Motion carried unanimously.
CITIZEN’S CONCERNS: none
PLANNING AND ZONING: Zoning Administrator Oleson presented for approval the final plat for Lakecrest Townhomes – 1st Addition, submitted by Robert Bugher. He stated that all requirements from the preliminary plat have been met. Dokken-McFann, seconded by Oberg, made a motion to approve the final plat for Lakecrest Townhomes – 1st Addition. Motion carried unanimously.
Oleson presented for approval the final plat for Seventh Addition to Lake Geneva Estates, submitted by Al Beisner. He stated that all requirements from the preliminary plat have been met. Wright, seconded by Dahlheimer, made a motion to approve the final plat for Seventh Addition to Lake Geneva Estates. Motion carried unanimously.
Clerk Raisanen reported Attorney Johnson has given property owners who were previously issued violation letters until June 15, 2018 to come into compliance.
ENGINEER’S REPORT: Engineer Kuhn reported the town received two gravel quotes for the 5,000 ton Class 5 aggregate. Central Specialties quoted $10.60/ton for a total of $53,000.00 and Mark Lee quoted $14.00/ton for a total of $70,000.00. Dahlheimer, seconded by Dokken-McFann, made a motion to accept the quote from Central Specialties in the amount of $10.60/ton, with the condition that all work be completed by June 1, 2018. Motion carried unanimously.
Oleson reported that Shelley Karnis of Twilight Acres Partnership had requested the town assume ownership of the Wilderness Ridge Retention Pond. Currently the town maintains the pond, but it is actually owned by Twilight Acres. Chair Eldevik stated the town is not interested in assuming ownership and recommended Ms. Karnis check with surrounding and/or abutting landowners to see if they are willing to assume ownership. The town will continue maintaining the pond.
Engineer Kuhn provided an update on the E. Lake Jessie Road project. He said it is likely the existing culvert will be replaced.
OLD BUSINESS: none
NEW BUSINESS: Clerk Raisanen reported Douglas County had gone out for bids for calcium chloride. They awarded the bid to Tri-City Paving, Inc. at $1.037/gallon. Alden Just Road Maintenance submitted a quote to the town for $1.16/gallon. Raisanen stated the county would provide one application only of calcium chloride. Alden Just would be able to provide chloride on as “as needed” basis. Dahlheimer, seconded by Wright, made a motion to award the calcium chloride contract to Alden Just Road Maintenance for $1.16/gallon. Motion carried unanimously.
Engineer Kuhn reported that Liberty Road and Crestwood Drive should be considered for future road improvements.
Clerk Raisanen reported the current assessor contract expires June 2018. The town received a proposal from Douglas County for a four-year contract beginning June 2018 and terminating June 30, 2022. The rate charged per parcel beginning 2019 will remain at the current rate of $7.50/parcel. The rate will increase $.25/parcel for the remaining three years, bringing the total per parcel for years 2020, 2021 and 2022 to $7.75. Wright, seconded by Dokken-McFann, made a motion to approve the 4-year assessor contract proposal from Douglas County at the rates specified above. Motion carried unanimously.
Being no further business, Dahlheimer, seconded by Wright, made a motion to adjourn the meeting. Meeting adjourned at 6:52 p.m.
Gregg Raisanen, Clerk
Approved this ____ day of ________, 2018
Rod Eldevik, Chairman