October 1, 2018 minutes

Alexandria Township

Alexandria, Minnesota 56308

Minutes of the meeting of October 1, 2018

A regular meeting of the Board of Supervisors of Alexandria Township was held on the 1st day of October, 2018 at the Alexandria Township Conference Room, 324 Broadway.

ROLL CALL:  Supervisors present were Jeff Oberg, Joel Dahlheimer, Rod Eldevik, Linda Dokken-McFann and Jerry Wright.  Also present were Gregg Raisanen, Clerk, and Mona Billmark, Treasurer.  As said members formed a quorum and the meeting was called to order by Chairman Eldevik at 6:00 p.m.

Oberg, seconded by Dokken-McFann, made a motion to adopt the agenda as presented.  Motion carried unanimously.

Oberg, seconded by Dahlheimer, made a motion to approve the minutes of the 9/17/2018 regular board meeting as written.  Motion carried unanimously.

Dahlheimer, seconded by Wright, made a motion to authorize payment of claims 18199-18211 in the amount of $18,370.64, net payroll $4,595.72 totaling $22,966.36 and a transfer of funds from savings of $15,000.00.  Motion carried unanimously.




NEW BUSINESS:  Supervisor Oberg provided an update on LAR activities.  He reported that LAR is considering utilizing the existing small gym as an indoor playground.  Comparable facilities in other communities the size of Alexandria have been successful. Preliminary estimates show that the facility would generate a positive cashflow.

Clerk Raisanen reported that the accounting firm of Carlson Highland has provided an engagement letter for the 2018 financial audit.  The cost has increased $425, from $5575 last year to $6,000.  Dahlheimer, seconded by Oberg, made a motion to accept and sign an agreement with Carlson Highland to complete the 2018 financial audit.  Motion carried unanimously.

Clerk Raisanen provided a year-to-date budget summary for 2018.  Clerk Raisanen stated current revenue has exceeded budget expectations and expenditures are in line with the budget.    The board reviewed the proposed 2019 budget.  He proposed increasing the blacktop fund in anticipation of large financial outlays for future projects.  Oberg, seconded by Dahlheimer, made a motion to approve the 2019 budget in the amount of $943,094.00 with a change in the blacktop fund from $100,000.00 to $200,000.00.  Motion carried unanimously.

Supervisor Wright inquired as to the Charter franchise and the benefits to the township.  Consensus to request the clerk to research the agreement and determine the terms.

Being no further business, Dahlheimer, seconded by Dokken-McFann, made a motion to adjourn the meeting.  Meeting adjourned at 6:52 p.m.

Respectfully submitted….


Gregg Raisanen, Clerk

Approved this ____ day of ________, 2018


Rod Eldevik, Chairman