Alexandria, Minnesota 56308
Minutes of the meeting of October 21, 2019
A regular meeting of the Board of Supervisors of Alexandria Township was held on the 21st day of October, 2019 at the Alexandria Township Conference Room, 324 Broadway.
ROLL CALL: Supervisors present were Jeff Oberg, Rod Eldevik, Dennis Butz, Joel Dahlheimer and Jerry Wright. Also present were Gregg Raisanen, Clerk and Mona Billmark, Treasurer. As said members formed a quorum and the meeting was called to order by Chairman Eldevik at 6:00 p.m.
Oberg, seconded by Butz, made a motion to adopt the agenda as presented. Motion carried unanimously.
Oberg, seconded by Wright, made a motion to approve the minutes of the 10/07/19 regular board meeting as written. Motion carried.
Dahlheimer, seconded by Oberg, made a motion to authorize payment of claims 19183-19187 in the amount of $2,339.21, net payroll $1,708.39, EFTPS $1,470.18, totaling $5,517.78 and a transfer of funds from savings of $2,000.00. Motion carried unanimously.
CITIZEN’S CONCERNS: none
PLANNING AND ZONING: Zoning Administrator Oleson reported that Attorney Johnson had contacted Scott Johnson to start removing vehicles from the Dropik property.
Oleson reported he had contacted the Norris’s, who indicated that no items have been removed from their property. They assert, however, that the material has been organized. Supervisor Butz and Oleson were to have viewed the property but were unable to do so due to the rainy conditions and will wait until the property dries out.
ENGINEER’S REPORT: Engineer Kuhn reported he will set up a meeting with residents in the Burgen Heights area to discuss a possible cost sharing project for the installation of a drainage pipe.
Wright, seconded by Butz, made a motion to call a special assessment hearing tentatively scheduled for November 11, 2019 for the S. Crestwood paving costs. Motion carried unanimously.
OLD BUSINESS: Wright, seconded by Oberg, made a motion to contract with Gary Zacher for additional storage in the office building at a cost of $150/month. Motion carried unanimously.
Supervisor Oberg provided an update regarding the status of LAR. He reported that the total cash assets were $90,000 greater than he originally presented at a prior meeting.
NEW BUSINESS: Clerk Raisanen reported that he had received a call from Tom Klemenhagen regarding the engineering services RFP. Clerk Raisanen told him that his proposal was not accepted due to the fact that only one copy was received and the RFP specifications called for 6 copies. Mr. Klemenhagen indicated the advertisement for proposals that was published did not specify contacting the township office for specifications and thus the proposal he submitted did not include the appropriate number of copies. Oberg, seconded by Wright, made a motion to accept the engineering services proposal submitted by Landteam, Inc. Motion carried unanimously. Clerk Raisanen will invite Landteam to the next meeting.
The three companies that submitted proposals for engineering services made a presentation regarding their proposals and answered questions. The board discussed the need to include a statement of non-compete in the contract to the company that is awarded the contract.
Clerk Raisanen reported that the LAHS contract for animal impound services will need to be renewed. Supervisor Eldevik moved to table the conversation until more information is received with regard to the dog that was involved in a sheep killing incident in the township and which was subsequently released by LAHS.
Clerk Raisanen reported that the township received one proposal for Winter Road Maintenance services, which was submitted by Alden Just Road Maintenance. The proposed rates are: grading of roads with a motor grader, $91.00/hr., plowing of snow with motor grader and truck, $91.00/hr., sanding of roads, $82.00/hr. and other maintenance, $38.00/hr/worker. Dahlheimer, seconded by Butz, made a motion to contract with Alden Just Road Maintenance for the period of Oct. 22, 2019-March 31, 2020 at the quoted rates. Motion carried unanimously.
Being no further business, Dahlheimer seconded by Butz, made a motion to adjourn the meeting.
Meeting adjourned at 7:25 p.m.
Gregg Raisanen, Clerk
Approved this ____ day of ________, 2019
Rod Eldevik, Chairman