October 7, 2019 minutes

Alexandria Township

Alexandria, Minnesota 56308

Minutes of the meeting of October 7, 2019

A regular meeting of the Board of Supervisors of Alexandria Township was held on the 7th day of October, 2019 at the Alexandria Township Conference Room, 324 Broadway.

ROLL CALL:  Supervisors present were Jeff Oberg, Joel Dahlheimer, Rod Eldevik, Dennis Butz and Jerry Wright.  Also present were Bonnie Fulghum, Deputy Clerk, and Mona Billmark, Treasurer.  As said members formed a quorum and the meeting was called to order by Chairman Eldevik at 6:00 p.m.

Wright, seconded by Oberg, made a motion to adopt the agenda with the addition of Steve Luchau drainage issues under Engineer’s Report.  Motion carried unanimously.

Wright, seconded by Dahlheimer, made a motion to approve the minutes of the 9/16/2019 regular board meeting as written.  Motion carried unanimously.

Dahlheimer, seconded by Butz, made a motion to authorize payment of claims 19169 – 19182 in the amount of $29,665.50, net payroll $3,216.70 totaling $32,882.20 and a transfer of funds from savings of $30,000.00.  Motion carried unanimously.


PLANNING AND ZONING:  Zoning Administrator Oleson distributed copies of a fee schedule comparison between the county and the township for the board’s review.  He noted that the board will not take formal action on any changes until January 2020.

Oleson distributed pictures of the cleanup progress to date on the Dropik property located on Newman Road.  He said he is waiting for a response from scrapyards to determine their interest in cleaning up the property and, in particular, to see if a company will take the scrap if the vehicles have no titles.  Consensus to delay action until we hear back from the town attorney.  Oleson to contact Attorney Johnson and relay that the board wants to make a decision at the next meeting for follow through.

ENGINEER’S REPORT:  Engineer Kuhn reported the South Crestwood Drive project is essentially complete outside of punch list items.  He presented a map for the board’s review depicting the proposed assessments.  He noted there were a few parcels needing in-depth discussion, resulting in the following determinations: no assessment for 03-0118-000 and 03-0115-000; one assessment for 03-0114-000 and ½ assessments for 03-0178-000 and 03-0113-000.  The outcome was 11 full assessments and three ½ assessments.  A detailed listing will be provided to Attorney Sugden for the upcoming public hearing.

Chairman Eldevik suspended the Engineer’s Report to re-visit the Dropik property issue that had been previously discussed under Planning and Zoning.

Oleson reported he had just received a communique from Attorney Johnson.  Johnson stated the plan is for the town to go forward with the removal pursuant to Minn Stat §168A.1501 subd. 9.  In light of this new information, consensus is to have Oleson proceed with removal of all scrap and junk vehicles as well as unusable farm machinery.

Chairman Eldevik asked Engineer Kuhn to resume with the remainder of his report.

Kuhn reported he had been in contact with the county engineer regarding the ongoing drainage issues affecting the Burgen Heights area, in particular Steve Luchau’s property at 2503 Burgen Heights.  Kuhn and county officials discussed options to resolve the drainage problem and the possibility of cost-sharing, which could include affected landowners.  Consensus is to consider participating in a cost-sharing effort.  Kuhn was directed to contact all interested parties and, if possible, make a presentation to the board at the next meeting.

Kuhn reported on tile installation for Hope Road and the progress of repair for Homestead Road.

OLD BUSINESS:  Deputy Clerk Fulghum reported that Gary Zacher had been in contact about another possible storage option in the 324 Broadway building.  She distributed tinformation on this new option.  Consensus to table discussion until the next meeting when the clerk is present.

NEW BUSINESS:  Supervisor Oberg mentioned that red-lined copies of the LAR proposed joint powers dissolution agreement had been previously emailed to the board.  He noted that final copies of the agreement were distributed at the beginning of the meeting for the board’s perusal, along with Schedules A and B.  He stated that an item missing from Schedule A was the total cash in the bank, approximately $50,000.00.  Supervisor Wright said he had additional questions regarding Schedule A.  Oberg will research those questions and report to the board at the next meeting.  Dahlheimer, seconded by Butz, made a motion to accept the joint powers dissolution agreement as presented.  Roll:  Wright, Oberg, Dahlheimer, Butz, Eldevik – yes.  Opposed:  none.  Motion carried unanimously.

The board discussed the three engineering RFP’s.  Consensus to invite the three firms to the next meeting to make a ten minute presentation to the board which would include a question and answer period.

Being no further business, Dahlheimer, seconded by Butz, made a motion to adjourn the meeting.  Meeting adjourned at 7:41 p.m.

Respectfully submitted….


Bonnie Fulghum, Deputy Clerk

Approved this ____ day of ________, 2019


Rod Eldevik, Chairman