September 6, 2017 minutes

Alexandria Township

Alexandria, Minnesota 56308

Minutes of the meeting of September 6, 2017

A regular meeting of the Board of Supervisors of Alexandria Township was held on the 6th day of September, 2017 at the Alexandria Township Conference Room, 324 Broadway.

ROLL CALL: Supervisors present were Jeff Oberg, Rod Eldevik and Linda Dokken-McFann. Also present were Gregg Raisanen, Clerk, and Mona Billmark, Treasurer. As said members formed a quorum and the meeting was called to order by Chairman Eldevik at 6:00 p.m.

Dokken-McFann, seconded by Oberg, made a motion to adopt the agenda as presented. Motion carried unanimously.

Oberg, seconded by Dokken-McFann, made a motion to approve the minutes of the 08/21/2017 regular board meeting as written. Motion carried unanimously.

Dokken-McFann, seconded by Oberg, made a motion to authorize payment of claims 17157-17165 in the amount of $30,168.16, net payroll $4,914.54, totaling $35,082.70. Motion carried unanimously.

CITIZEN’S CONCERNS: Neil and Lucy Roers, 2003 E. Lake Victoria Road SE, were present to discuss water runoff onto their property. They said they have lived at this address for the last 18 years and have not had water issues. Their concern began when a neighbor built a new home recently to the south of their property without adequate erosion control. Engineer Kuhn explained the stormwater ordinance provisions relating to single family dwellings. Consensus to follow up with the Roers’ in a few weeks.

PLANNING AND ZONING: Zoning Administrator Oleson reported that he has not received a sewer contract from the county.

ENGINEER’S REPORT: Engineer Kuhn reported that he obtained another quote for crack, route and seal. He said that Bargen Inc. quoted $31,921.60 and will route out small cracks on existing roads and seal. Lot Pros, LLC of Fergus Falls quoted $26,292.50 with an additional increase of $1,000 to place oil instead of paper over the cracks. Kuhn stated that both contractors were willing to work with the town’s road maintenance contractor. The engineer’s recommendation would be to accept the low quote of Lot Pros, LLC. Motion by Oberg, seconded by Dokken-McFann, to accept the quote of Lot Pros, LLC in the amount of $27,292.50 for crack, route and seal on township roads with three conditions: 1) that Engineer Kuhn receives a recommendation on Lot Pros’ work; 2) that Lot Pros has a current certificate of insurance; and 3) that if either of the first two conditions presents an issue, that Engineer Kuhn may proceed with the second company, Bargen. Motion carried unanimously.


NEW BUSINESS: Clerk Raisanen reported that the township’s auditors, Carlson Highland, have provided an engagement letter for the 2017 financial audit. He stated that the cost has increased $275, from $5300 last year to $5750, a 5 % increase. Motion by Dokken-McFann, seconded by Oberg, to accept and sign an agreement with Carlson Highland to complete the 2017 financial audit. Motion carried unanimously.

Being no further business, Dokken-McFann, seconded by Oberg, made a motion to adjourn the meeting. Meeting adjourned at 6:57 p.m.

Respectfully submitted….


Gregg Raisanen, Clerk

Approved this ____ day of ________, 2017


Rod Eldevik, Chairman