Alexandria Township
Alexandria, Minnesota 56308
Minutes of the meeting of August 17, 2026
A regular meeting of the Board of Supervisors of Alexandria Township was held on the 17th day of June at The Hub on Broadway Conference Room, 203 Broadway Street and via teleconference.
ROLL CALL: Supervisors present were Rod Eldevik, Dennis Butz, Joel Dahlheimer, Jeff Oberg and Jerry Wright. Also present were Mark Meuwissen, Clerk, and Eli Biggers, Treasurer. As said members formed a quorum, the meeting was called to order by Chairman Eldevik at 6:00 p.m.
Oberg, seconded by Butz, made a motion to adopt the agenda as presented. Motion carried unanimously.
Wright, seconded by Dahlheimer, made a motion to approve the minutes of the 8/3/2026 regular board meeting as written. Motion carried unanimously.
Dahlheimer, seconded by Wright, made a motion to authorize payment of claims 26400 – 26407 in the amount of $15,809.55 with claim 26401 to be held and released by Clerk Meuwissen after additional verification, election related payroll of $3,256.25, totaling $19,065.80, and a transfer from savings of $12,000. Motion carried unanimously.
CITIZEN’S CONCERNS: none
PLANNING AND ZONING:
Zoning Administrator Oleson presented an initial draft of a parking ordinance meant to replace the current winter parking ordinance. The new ordinance would cover year-round parking restrictions along with special winter parking rules. Several suggested wording changes were discussed. Consensus that the township should proceed with steps necessary to adopt the new parking ordinance. Oleson stated he would email a revised draft for a more thorough review. The issue was tabled until the revised draft can be reviewed and discussed at a future board meeting.
ENGINEER’S REPORT: Engineer Kuhn stated there are no major road projects planned for 2026. In the prior two years, the township aggressively addressed several roads requiring resurfacing before they deteriorated into a more significant reclaim project. By moving some of these repair projects earlier than planned, the township now has a gap year with no significant repairs needed. Clerk Meuwissen suggested a summer without significant spending on roads should offset the overspending of the prior two years. Meuwissen believes this should increase the township’s ending fund balance to about the same level it was three years prior.
Chair Eldevik recognized Tom Pappenfus and gave him the floor. Pappenfus stated he and other residents owning property in the Gavin’s Point development would like a list of the road deficiencies that prevent the township from taking over Crestwood Ridge NE. Eldevik clarified that although the land where the road is situated was dedicated to public use, the road is not a public road under the responsibility of the township.
Kuhn stated the road was deficient in the depth of the overlay, noted some age related cracking, and indicated a necessary repair to a culvert. Kuhn agreed to create a more detailed list of deficiencies using his recent estimate and will provide that to Pappenfus.
Meuwissen discussed how the statutes limit what a township can do to a private road and limits what assessment options are available after a road is taken over by the township. Meuwissen stated the township attorney recommended the township consider creating a subordinate service district (SSD) under Minnesota Statutes Chapter 365A. Meuwissen said the primary function of a subordinate service district is to fund the cost of infrastructure, like road repair, only through the property taxes collected on parcels located within that SSD.
Eldevik asked Pappenfus if he thought owners in the development were willing to incur costs if it led to the township taking over the road and all future maintenance. Pappenfus believed they would if it was clear how their cost would relate to the list of repairs that need to be done. Pappenfus further asked Clerk Meuwissen to meet with him to coordinate the steps necessary to proceed. Meuwissen agreed.
The Board was in consensus we should get more information and move forward with steps to create a SSD to share the cost of repairing and taking ownership of Crestwood Ridge NE.
OLD BUSINESS: none
NEW BUSINESS: Clerk Meuwissen presented a proposal from Viking Bank to provide banking services to the township. Meuwissen stated the services are equal to or improved compared to the township’s current bank and said there is an economic benefit to the community doing business with a locally owned institution. Wright asked if the bank could adequately secure the township’s money. Meuwissen stated statutes require township money to be either collateralized or FDIC insured. The bank has a program where deposits are shared between different banks, thus increasing available FDIC insurance to match the deposits. This program would keep the township’s deposits fully insured and in compliance with statutes.
Meuwissen said this is an ideal time to make a switch between banks as there is excess cash flow from the recently collected property tax levy. In addition, the $900,000 CD matures in late September and will need to be renewed at a competitive rate. The proposal from Viking Bank offered competitive rates on money market accounts and CD’s without the need for the township to negotiate or search the market for better rates. Meuwissen recommended the township accept the proposal and switch the township’s banking services to Viking Bank.
Motion by Oberg, seconded by Butz, to authorize Meuwissen to take necessary steps to open checking and money market savings accounts at Viking Bank, including making initial deposits of $10,000 to each as part of transitioning the township’s depository of funds to Viking Bank. Roll: Oberg, Butz, Wright, Dahlheimer, Eldevik – yes. Opposed: none. Motion carried unanimously.
Meuwissen advised the board that the financial statement audit has been completed and a final auditor’s report, along with audited financial statements, will be presented to the Board at the next meeting. Meuwissen stated there are no new audit findings or recommendations that should concern either the board or the public. The audit fee of $10,000 matched the proposal and was included for payment in the claims approved at this meeting. Meuwissen also confirmed that the financial statements have been submitted to the state auditor.
Being no further business, Eldevik adjourned the meeting. Meeting adjourned at 7:08 p.m.
Respectfully submitted,
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Mark Meuwissen, Clerk
Approved this ____ day of ________, 2026
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Rod Eldevik, Chairman