December 2, 2019 minutes

Alexandria Township

Alexandria, Minnesota 56308

Minutes of the meeting of December 2, 2019

A regular meeting of the Board of Supervisors of Alexandria Township was held on the 2nd day of December, 2019 at the Alexandria Township Conference Room, 324 Broadway.

ROLL CALL:  Supervisors present were Jeff Oberg, Rod Eldevik, Dennis Butz and Jerry Wright.  Also present were Gregg Raisanen, Clerk, and Mona Billmark, Treasurer.  As said members formed a quorum and the meeting was called to order by Chairman Eldevik at 6:00 p.m.

Oberg, seconded by Wright, made a motion to adopt the agenda with discussion of roads under Engineer’s Report.  Motion carried unanimously.

Oberg, seconded by Butz, made a motion to approve the minutes of the 11/18/2019 regular board meeting as written.  Motion carried unanimously.

Wright, seconded by Butz, made a motion to authorize payment of claims 19205 – 19219 in the amount of $15,641.87, net payroll $6,884.99, totaling $22,526.86 and a transfer of funds from savings of $11,000.00.  Motion carried unanimously.


ENGINEER’S REPORT:  Chairman Eldevik commented that residents/contractors are pushing snow across township roads, which is in violation of state statute (MN Stat. 160.2715). It was also noted a number of properties have placed posts along the edge of the roadways, hindering snow removal.  Consensus to send a letter to violators.  Protocol will be to notify the township office of addresses with violations. A letter will be issued to the violator with a timeline for removal.  Road supervisors will follow up with a site visit.

Wright, seconded by Butz, made a motion to have a notice put in the newspaper regarding snow being pushed into the right-of-ways.  Motion by Wright, seconded by Butz.  Motion carried unanimously.

PLANNING AND ZONING:  Zoning Administrator Oleson reported that Douglas County approved the Geneva Estates North, 2nd Addition plat in 2002 as a planned unit development. The plat included some areas within shoreland and some outside of shoreland. The County ordinance allowed for 30% impervious coverage in both the shoreland and non-shoreland portions, but the actual proposal approved by the County was for 28.5% shoreland impervious and 20.8% non-shoreland impervious. Current rules would only allow for 25% coverage in both areas. In reviewing recent permit applications, Oleson stated that he does have some 2009 figures of actual impervious coverage for the roads, driveways and some of the homes that have been built since 2002, but nothing that accurately indicates what is allowed. He is looking for direction from the Board as to whether to require a full survey or to use one of four calculation methods he’s assembled based on the original plat and the 2009 Nyberg survey information. Oberg, seconded by Wright, made a motion to approve allowing for 25% shoreland impervious and 30% non-shoreland impervious, counting parcels that are part shoreland, part non-shoreland as all in non-shoreland, and allowing for approximately 3,000 square feet of impervious per lot (including any impervious landscaping) – with the understanding that this approval is unique to this particular subdivision due to the specific circumstances involved. Motion carried unanimously.

Attorney Johnson reported on the status of the Dropik property cleanup effort.  He said Ken’s Iron and Salvage Recycling in Sauk Centre is willing to proceed with the removal and is scheduled to begin Wednesday, December 4, 2019, at 8:30 a.m.  Supervisor Wright stated that currently very little scrap is visible to the public. Supervisor Oberg proposed the following for board consideration:  1) to grant one last extension with specific timelines; namely, to have a hard and fast deadline of June 1, 2020, to finish the clean-up; 2) to have Attorney Johnson draft a formal agreement with definitive language stating the number of farm equipment, recreational and personal vehicles that can be stored outside, such as 10 ag pieces, 3 recreational and 3 personal vehicles.  Any violations to this agreement will result in the agreement being negated and the terms reverting to the original court order; 3) to ensure that the agreement is signed by Mr. Dropik by no later than December 20, 2019; and 4) that Mr. Dropik agrees to a “no contest” clause. Oberg, seconded by Butz, made a motion to direct Attorney Johnson to draft an agreement with the parameters outlined above and that an inspection will be conducted on June 1, 2020.  Roll:  Wright, Oberg, Butz, Eldevik – yes.  Opposed:  none.  Motion carried unanimously.

NEW BUSINESS:  Clerk Raisanen reported that Hometown Planning submitted a proposal for zoning administration services for 2020.  The terms are essentially the same as prior years with a 2% increase in fees, which equates to approximately $80.00/month.  Wright, seconded by Oberg, made a motion to accept the proposal submitted by Hometown Planning for zoning administration services for 2020.  Motion carried unanimously.

Clerk Raisanen reported he was contacted by the city regarding lifeguard services for the Le Homme Dieu swimming beach. He stated that the township has helped fund lifeguards in the past. The clerk will meet with the city to discuss the transition of funding now that LAR has been dissolved.  Chairman Eldevik will have a conversation with the county.  Both will report back to the board at the next meeting.

Clerk Raisanen reported that Supervisor Dahlheimer’s appointment to the ALASD board has expired.  He recommended re-appointment for a 2-year term to coincide with his term for the town.  Wright, seconded by Butz, made a motion to appoint Supervisor Dahlheimer for a 2-year term to the ALASD board.  Motion carried unanimously.

Being no further business, Wright, seconded by Oberg, made a motion to adjourn the meeting.

Meeting adjourned at 7:00 p.m.

Respectfully submitted….


Gregg Raisanen, Clerk

Approved this ____ day of ________, 2019


Rod Eldevik, Chairman