June 1, 2020 minutes

Alexandria Township

Alexandria, Minnesota 56308

Minutes of the meeting of June 1, 2020

A regular meeting of the Board of Supervisors of Alexandria Township was held on the 1st day of June, 2020 at the Alexandria Township Conference Room, 324 Broadway and via teleconference.

ROLL CALL:  Supervisors present onsite were Jeff Oberg, Joel Dahlheimer, Rod Eldevik, Dennis Butz and Jerry Wright.  Also present onsite was Gregg Raisanen, Clerk, with Mona Billmark, Treasurer via teleconference.  As said members formed a quorum and the meeting was called to order by Chairman Eldevik at 6:00 p.m.

Wright, seconded by Dahlheimer, made a motion to adopt the agenda with the addition of building permits under Planning and Zoning and preliminary agendas under Old Business.  Motion carried unanimously.

Butz, seconded by Dahlheimer, made a motion to approve the minutes of the 05/18/2020 regular board meeting as written.  Motion carried unanimously.

Dahlheimer, seconded by Butz, made a motion to authorize payment of claims 20089 – 20096 in the amount of $12,072.58, net payroll $3,282.57 totaling $15,355.15 and a transfer of funds of $10,000.00.  Motion carried unanimously.


PLANNING AND ZONING:  Chairman Eldevik recognized Alan Roebke.  Mr. Roebke expressed concerns regarding the condition of his rental unit as well as potential building code violations of neighboring properties.  He asked if the town had regulations for rental units.  Zoning Administrator Oleson stated that conditions for rental units are not covered by township ordinances and that building code issues are the responsibility of the township’s contracted building inspectors.  Mr. Roebke voiced complaints regarding three specific properties pertaining to potential zoning violations.  Chairman Eldevik asked him to provide those addresses to the town clerk for follow up.  Consensus of the town board to request Oleson to determine the classification of Mr. Roebke’s unit and to check on rental regulations with the city.

ENGINEER’S REPORT:  Engineer Kuhn reported he had prepared a preliminary estimate for asphalt paving of $40,000.00.  He stated this would not include the area on Donway, Brackin Road or the extension on Geneva.  He will prepare a quote for the next meeting.

Kuhn also provided an update on the gravel process.  He acknowledged there were some areas on 50th Avenue that will require cleanup to restore the road.

NEW BUSINESS:  Dean Birkeland, CarlsonSV, was present to discuss the 2019 financial audit with the board.  He reported that an unmodified, clean opinion was given in regard to the financial statements and financial position of the township.  He stated that during 2019, the financial position of the township was healthy, the final fund balance changed little from the previous year and that his staff had no difficulties in performing the audit. He stated that one concern was segregation of duties, which is noted in most small city and township audits due to small staff sizes.

OLD BUSINESS:  Supervisor Oberg requested that preliminary agendas be prepared by the Friday prior to a meeting.

Being no further business, Dahlheimer, seconded by Butz, made a motion to adjourn the meeting.  Meeting adjourned at 6:50 p.m.

Respectfully submitted….


Gregg Raisanen, Clerk

Approved this ____ day of ________, 2020


Rod Eldevik, Chairman