March 1, 2021 minutes

Alexandria Township

Alexandria, Minnesota 56308

Minutes of the meeting of March 1, 2021

A regular meeting of the Board of Supervisors of Alexandria Township was held on the 1st day of March, 2021 at the Alexandria Township Conference Room, 324 Broadway.

ROLL CALL:  Supervisors present were Jeff Oberg, Joel Dahlheimer, Rod Eldevik, Dennis Butz and Jerry Wright.  Also present were Gregg Raisanen, Clerk, with Mona Billmark, Treasurer, attending via teleconference.  As said members formed a quorum and the meeting was called to order by Chairman Eldevik at 6:00 p.m.

Oberg, seconded by Dahlheimer, made a motion to adopt the agenda as presented.  Motion carried unanimously.

Wright, seconded by Oberg, made a motion to approve the minutes of the 02/17/21 regular board meeting as written.  Motion carried unanimously.

Dahlheimer, seconded by Butz, made a motion to authorize payment of claims 21040 – 21046 in the amount of $9,592.17, net payroll of $3,583.16 totaling $13,175.33 and a transfer from savings of $13,000.00.  Motion carried unanimously.


PLANNING AND ZONING:  Zoning Administrator Oleson reported he had been contacted by a title company checking on the escrow status of four properties in the township.  Oleson stated  all the landowners have submitted and paid for designs with the exception of one, which will be connecting to ALASD.  The remaining properties have not yet installed their septic systems.  Oleson said follow up letters have been sent to each landowner requesting they install their system promptly.  He asked the board if they wanted him to continue to send out letters or would they prefer to have them come from the township attorney.  Supervisor Oberg asked about the period of time between the design submittal and today.  Oleson stated that two are 1 – 2 years delinquent with one spanning over a decade.  He mentioned the landowners have indicated they have been in contact with the installers but have had little success in pushing their project along.  Consensus to have Oleson contact the landowners and septic installers to affirm an install date.

Oleson provided an update on enforcement issues for properties located on 50th Avenue SE and Brackin Road SE.  Both properties had junk vehicles visible from the road.  He reported  both landowners had contacted him upon receipt of letters notifying them they were in violation of the zoning ordinance.  The party on 50th Avenue stated he planned to build a garage this summer to house the vehicles and mentioned he has been getting rid of scrap material.  Consensus to have Oleson conduct a site visit in August to determine compliance.

The landowner on Brackin Road stated he has been working on clearing the junk vehicles.  Consensus to have Oleson conduct a site visit in June.

ENGINEER’S REPORT:  Clerk Raisanen reported the county had inquired if the township planned on doing striping this year.  He stated that the township ordinarily stripes every other year and this would be an off year.

Clerk Raisanen reported on the joint grant application for 50th Avenue.  Hudson Township has requested that the grant application reflect reconstruction to County Road 17.  New estimates were compiled and the application was submitted reflecting the reconstruction to County Road 17.


NEW BUSINESS:  Clerk Raisanen reported the township needs to bring forward a levy amount for the annual meeting.  The suggested levy amount for 2021, payable in 2022, is $791,221.  The board discussed increasing the blacktop fund from $122,416 to $150,000, which would increase the levy to approximately 8.4%.  Oberg, seconded by Dahlheimer, made a motion to approve recommending for the annual meeting a levy amount of $806,821 which represents a $15,600 increase overall.  Motion carried unanimously.

Board of Audit:

Clerk Raisanen provided a preliminary audit report for 2020.  Total revenue for the year was $958,175 and disbursements of $844,000.00.  Ending fund balance for the year was $1,162,671.00.  Consensus to have Clerk Raisanen provide annual meeting materials on the website due to the meeting being virtual.

Being no further business, Dahlheimer, seconded by Butz, made a motion to adjourn the meeting.

Meeting adjourned at 6:35 p.m.

Respectfully submitted….


Gregg Raisanen, Clerk

Approved this ____ day of ________, 2020


Rod Eldevik, Chairman