November 18, 2019 minutes

Alexandria Township

Alexandria, Minnesota 56308

Minutes of the meeting of November 18, 2019

A regular meeting of the Board of Supervisors of Alexandria Township was held on the 18th day of November, 2019 at the Alexandria Township Conference Room, 324 Broadway.

ROLL CALL:  Supervisors present were Jeff Oberg, Rod Eldevik, Dennis Butz, Joel Dahlheimer and Jerry Wright.  Also present was Gregg Raisanen, Clerk.  As said members formed a quorum and the meeting was called to order by Chairman Eldevik at 6:00 p.m.

Chairman Eldevik recessed the regular board meeting and opened the S. Crestwood Drive Road assessment public hearing at 6:02 PM.  Chair Eldevik turned the meeting over to Attorney Marc Sugden.

Attorney Sugden reported that notices of the S. Crestwood Drive paving project public hearing were sent to affected landowners on November 1, 2019 and a posted notice of the hearing was made on November 4, 2019.  Total construction cost was $51,604.80, and the township’s share of the paving cost was $18,005.40.  The cost to be assessed to the landowners is $33,102.40, which is comprised of $18,005.40 paving costs plus 100% of engineering and legal costs to be split between 12.5 equal parts.  Each assessment will be equal to $2,648.19, which is less than the estimated cost given to the landowners at the original public hearing.  A question was asked pertaining to the legal and engineering costs.  Alexandria Township’s policy is that the benefiting landowners pay 100% of the legal costs, which include the mailings, preparing the assessment documents, and conducing the public hearings.  They are also responsible for all of the engineering costs.

The public hearing was closed at 6:10 PM and the regular board meeting was reconvened.

Oberg, seconded by Butz, made a motion to adopt resolution 19-04, a resolution adopting an assessment to all properties abutting S. Crestwood Drive with an annual interest rate of 6%, assessed over 5 years in the amount provided to the property owners.  For:  Wright, Oberg, Dahlheimer, Butz, Eldevik. No: none.  Motion carried unanimously.

Dahlheimer, seconded by Wright, made a motion to adopt the agenda with the addition of discussion regarding LAR.  Motion carried unanimously.

Oberg, seconded by Wright, made a motion to approve the minutes of the 11/04/19 regular board meeting as written.  Motion carried.

Dahlheimer, seconded by Butz, made a motion to authorize payment of claims 19198-19204 in the amount of $173,046.39, EFTPS $1,298.39, totaling $174,344.78 and a transfer of funds from savings of $171,250.00.  Motion carried unanimously.


PLANNING AND ZONING:  Billie Dropik was present and requested that the board give him more time to clean up his property.  He stated that he has been making progress and promised the board he would get it cleaned up.  Supervisor Dahlheimer said Mr. Dropik had been given additional time and that the court order was specific in what could be removed.  Chair Eldevik indicated that the court order specified two vehicles could remain. He also stated ieHIt doesn’t appear much progress has been made, and items from the Hwy 82 property were moved to the home site in violation of the court order.  Zoning Administrator Oleson and Supervisor Dahlheimer will make a site visit before the next meeting.


OLD BUSINESS: The board discussed the engineering contract.  Wright, seconded by Dahlheimer, made a motion to accept the proposal submitted by WSN for engineering services and contract with them for a two-year period.  Supervisor Wright reported that their experience and wealth of knowledge was important.  Supervisor Dahlheimer reported that his working experience with WSN for the past years has been positive.  Motion for:  Wright, Oberg, Dahlheimer, Butz, Eldevik.  Against:  none.  Motion carried. Supervisors expressed appreciation for all the proposals submitted.  Clerk Raisanen reported that the new contract will include an addendum that WSN will sign a non-compete to not do private civil engineering work with Alexandria during the contract period.

Supervisor Oberg inquired if any of the town board members have received any concerns about the dissolution of LAR.   The board reported no concerns received.

NEW BUSINESS:  Clerk Raisanen reported that the contract for Zoning Administrator Services will expire at the end of December.  Wright, seconded by Butz, made motion to direct Clerk Raisanen to request a proposal from Hometown Planning for their consideration.

Being no further business Dahlheimer, seconded by Wright, made a motion to adjourn the meeting.

Meeting adjourned at 6:45 p.m.

Respectfully submitted….


Gregg Raisanen, Clerk

Approved this ____ day of ________, 2019


Rod Eldevik, Chairman