November 4, 2019 minutes

Alexandria Township

Alexandria, Minnesota 56308

Minutes of the meeting of November 4, 2019

A regular meeting of the Board of Supervisors of Alexandria Township was held on the 4th day of November, 2019 at the Alexandria Township Conference Room, 324 Broadway.

ROLL CALL:  Supervisors present were Jeff Oberg, Joel Dahlheimer, Rod Eldevik, Dennis Butz and Jerry Wright.  Also present were Gregg Raisanen, Clerk, and Mona Billmark, Treasurer.  As said members formed a quorum and the meeting was called to order by Chairman Eldevik at 6:00 p.m.

Wright, seconded by Oberg, made a motion to adopt the agenda as presented.  Motion carried unanimously.

Wright, seconded by Oberg, made a motion to approve the minutes of the 10/21/2019 regular board meeting with a revision to the monthly fee for the additional storage space to $150.  Motion carried unanimously.

Dahlheimer, seconded by Butz, made a motion to authorize payment of claims 19188 – 19197 in the amount of $38,154.20, net payroll of $3,628.01 totaling $41,782.21 and a transfer of funds from savings of $40,000.00.  Motion carried unanimously.


PLANNING AND ZONING:  Zoning Administrator Oleson reported that the town had received a RLS (registered land survey) for property belonging to Bruce Ryan located in the Crestwood Hills area (PIN Nos. 03-0153-000, 03-0152-000 and 03-0202-490).  The lot line adjustment for this property had already been approved as an over-the-counter permit. He explained that an RLS is similar to a final plat in that it needs to be recorded; however, the process is simpler and is used primarily for properties identified as “torrens” as opposed to “abstract.”  Essentially, a RLS is more of a recording issue than a survey issue.  Oberg, seconded by Butz, made a motion to approve the RLS as presented.  Motion carried unanimously.

Oleson reported that a building permit application had been submitted for construction of a new storage building for the Masters Plumbing property located along Highway 29 North.  To meet the requirements of the town’s stormwater ordinance and MPCA regulations, a plan was developed to create a stromwater pond on the property as the building project would result in more than one acre of impervious coverage on the lot.  Oleson asked if the board felt an easement should be created over the stormwater pond and an access path to the pond that would allow for the town to maintain the pond should the landowner fail to do so.  Engineer Kuhn has reviewed the plan and given his approval.  Kuhn’s recommendation is that the town should treat the pond as a private issue, as no public water drains through the property.   Consensus that no public easement is required and thus no further action is warranted.

Oleson provided a time progression of photos of the Norris property cleanup effort.  Consensus that no further follow up is necessary at this time.

Oleson stated that Attorney Johnson has had no success in finding a hauler for the cleanup effort at the Dropik property on Newman Road.  Consensus to have Attorney Johnson contact a salvage yard located by Sauk Centre to determine their level of interest.

ENGINEER’S REPORT:  Clerk Raisanen reported that at the last meeting the board had tentatively set November 11, 2019 as the date for the proposed assessment and public hearing on the S. Crestwood Drive blacktop project.  Due to legal time constraints, the clerk is proposing to move the date back to November 18, 2019. He said the town will still be able to get the assessments on the 2020 tax rolls.  Engineer Kuhn said he and Attorney Sugden have completed their review of the assessment numbers.  Kuhn also provided a pay estimate, which will be paid at the next meeting.  Dahlheimer, seconded by Oberg, made a motion to reschedule the public hearing on the proposed assessment of the S. Crestwood Drive blacktop project from November 11, 2019 to November 18, 2019.  Motion carried unanimously.

Supervisor Dahlheimer reported that he and county officials met with the Burgen Heights landowners regarding a possible solution to the drainage issue.  He said the meeting was positive.  If approved, the project would be scheduled for next year.

OLD BUSINESS: Chairman Eldevik invited the engineering firm, Landteam, to make their presentation to the board regarding their RFP.  Tom Klemmenhagen, President, introduced their staff, Project Engineer, Mike Bakken, and Chris Klemmenhagen, Survey Services.  Mr. Klemmenhagen asked if the township would consider allowing the township engineer to perform private work within the township.  Clerk Raisanen stated that the engineering contract would address it; however, the private work would need to be approved by the board.  Mr. Klemmenhagen remarked that If the town decides not to allow private work within the township, Landteam would withdraw their proposal.  Chairman Eldevik proposed moving the determination for the engineering award until the next meeting to allow the board sufficient time to deliberate on all four proposals.  Oberg, seconded by Wright, made a motion to table the engineering award.  Motion carried unanimously.  Consensus to request the clerk to research non-compete agreements.

NEW BUSINESS:  Clerk Raisanen stated the town needs to annually approve their polling place and presented Resolution 19-03 for the board’s review.  Oberg, seconded by Butz, made a motion to approve Resolution 19-03, a resolution approving the township’s polling place.  Motion carried unanimously.

Raisanen reported that the town had received a solicitation from CarlsonSV to conduct our 2019 financial audit.  Both he and the town’s treasurer are satisfied with the work performed by CarlsonSV previously.  Wright, seconded by Dahlheimer, made a motion to contract with CarlsonSV to conduct the 2019 financial audit.  Motion carried unanimously.

Being no further business, Dahlheimer, seconded by Butz, made a motion to adjourn the meeting.  Meeting adjourned at 7:07 p.m.

Respectfully submitted….


Gregg Raisanen, Clerk

Approved this ____ day of ________, 2019


Rod Eldevik, Chairman