January 7, 2019 minutes

Alexandria Township

Alexandria, Minnesota 56308

Minutes of the meeting of January 7, 2019

A regular meeting of the Board of Supervisors of Alexandria Township was held on the 7th day of January, 2019 at the Alexandria Township Conference Room, 324 Broadway.

ROLL CALL:  Supervisors present were Jeff Oberg, Joel Dahlheimer, Rod Eldevik and Jerry Wright.  Also present were Gregg Raisanen, Clerk, and Mona Billmark, Treasurer.  As said members formed a quorum and the meeting was called to order by Chairman Eldevik at 6:00 p.m.

Dahlheimer, seconded by Oberg, made a motion to adopt the agenda with the addition of planning and zoning appointment under New Business.  Motion carried unanimously.

Wright, seconded by Oberg, made a motion to approve the minutes of the 12/17/2018 regular board meeting as written.  Motion carried unanimously.

Dahlheimer, seconded by Wright, made a motion to authorize payment of claims 19001 – 19012 in the amount of $27,116.27, net payroll $4,177.53 totaling $31,293.80 and a transfer of funds from savings of $30,000.00.  Motion carried unanimously.


PLANNING AND ZONING:  Clerk Raisanen reported that a drainage easement at the end of Pawnee (West), Victoria Estates, First Addition, was not recorded properly.  Zoning Administrator Oleson stated we have a correct legal description and survey depicting the proper placement of the easement.  A new document needs to be drafted and recorded.  Consensus to have the clerk research options and report his findings at the next meeting.

ENGINEER’S REPORT:  Engineer Kuhn stated he has a complete set of plans for the Crestwood Drive overlay and is requesting authorization to move the 2019 project forward.  The board discussed the possible inclusion of blacktopping S. Crestwood Drive.  Clerk Raisanen suggested it be included as a deduct alternate.  Engineer Kuhn to draft a letter to the residents to determine the interest level in blacktopping S. Crestwood Drive.

Engineer Kuhn stated he had become aware of a potential drainage problem along a portion of County Road 82 SE.  Chairman Eldevik and Supervisor Dahlheimer to meet with the landowner.


NEW BUSINESS:  Clerk Raisanen reported Joel Dahlheimer’s appointment to the ALASD board expired 1/1/2019 and that the board needs to make a new appointment.  Due to upcoming changes within ALASD, he suggested the board consider a one-year appointment.  Wright, seconded by Oberg, made a motion to appoint Joel Dahlheimer to a one-year term, expiring 1/1/2020.  Motion carried unanimously.

Clerk Raisanen provided a Schedule 1 for the 2018 financial review.  He stated the beginning balance was $975,087.01, receipts totaling $951,718.42, disbursements of $812,225.15 and an ending balance for the year of $1,114,580.28.

Clerk Raisanen requested the town appoint a budget committee to draft the 2020 budget.  Chairman Eldevik, Supervisor Wright, Treasurer Billmark and Clerk Raisanen will meet on Tuesday, January 29th, 6 p.m. at Treasurer Billmark’s residence.

Chairman Eldevik recommended the town consider filling the vacancy on the Planning Commission due to Jarrod Oberg’s resignation.  Dahlheimer, seconded by Oberg, made a motion to appoint Linda Dokken-McFann to the planning commission.  Motion approved unanimously.

Being no further business, Dahlheimer, seconded by Wright, made a motion to adjourn the meeting.  Meeting adjourned at 6:51 p.m.

Respectfully submitted….


Gregg Raisanen, Clerk

Approved this ____ day of ________, 2019


Rod Eldevik, Chairman