Alexandria Township
Alexandria, Minnesota 56308
Minutes of the meeting of August 20, 2012
A regular meeting of the Board of Supervisors of Alexandria Township was held on the 20th day of August, 2012 at the Alexandria Township Conference Room, 610 Fillmore Street.
ROLL CALL: Supervisors present were Bryon Alstead, Jul Feuling, and Joel Dahlheimer. Also present were Gregg Raisanen, Clerk, and Mona Billmark, Treasurer. As said members formed a quorum and the meeting was called to order by Chairman Alstead at 6:00 p.m.
Feuling, seconded by Dahlheimer, made a motion to adopt the agenda with the addition of Flood Board joint powers agreement under New Business. Motion carried unanimously.
Feuling, seconded by Dahlheimer, made a motion to approve the minutes of the 08/06/2012 regular board meeting as written. Motion carried unanimously.
Dahlheimer, seconded by Feuling, made a motion to authorize payment of claims 12182 – 12188 in the amount of $8,545.46, EFTPS of $840.86, totaling $9,386.32 and a transfer of funds from savings in the amount of $7,000.00. Motion carried unanimously.
CITIZEN’S CONCERNS: none
PLANNING AND ZONING: Zoning Administrator Oleson presented photos of Jack’s Family Recycling property and it appears that they are in violation of their conditional use permit. They have not installed the boundary barrier as required and are storing materials in areas not permitted. The board directed Clerk Raisanen to contact Paul Johnson to have him review the case and to determine the next steps.
ENGINEER’S REPORT: none
OLD BUSINESS: none
NEW BUSINESS: Wayne Johnson, Chris Mitchell Accounting, was present and made a recommendation to the board to contract with CarlsonHighland to complete the financial audit since he has retired. Dean Birkeland, representing CarlsonHighland was present and provided the board information regarding their experiences in working with governmental entities. They will provide an engagement letter and cost for their services in the future.
Supervisor Dahlheimer presented an amendment to the joint powers agreement for the flood board. Since the recent annexation, the township will have no property within the region managed by the flood board, so the amended joint powers agreement will remove Alexandria Township as a member. Supervisor Dahlheimer indicated that the members desire to have Alexandria Township to be represented as an ex-official member in the future. Clerk Raisanen will have Attorney Paul Johnson review the draft amendment.
Being no further business, Feuling, seconded by Dahlheimer, made a motion to adjourn the meeting. Meeting adjourned at 6:35 p.m.
Respectfully submitted….
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Gregg Raisanen, Clerk
Approved this ____ day of ________, 2012
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Bryon Alstead, Chairman