Alexandria Township
Alexandria, Minnesota 56308
Minutes of the meeting of December 5, 2011
A regular meeting of the Board of Supervisors of Alexandria Township was held on the 5th day of December, 2011 at the Alexandria Township Conference Room, 610 Fillmore Street.
ROLL CALL: Supervisors present were Bryon Alstead, Jul Feuling, and Roger Thalman. Also present were Gregg Raisanen, Clerk, and Mona Billmark, Treasurer. As said members formed a quorum and the meeting was called to order by Chairman Alstead at 6:00 p.m.
Feuling, seconded by Thalman, made a motion to adopt the agenda with the addition of ALASD board and teleconferencing. Motion carried unanimously.
Thalman, seconded by Feuling, made a motion to approve the minutes of the 11/21/2011 regular board meeting as written. Motion carried unanimously.
Thalman, seconded by Feuling, made a motion to authorize payment of claims 11298 – 11310 in the amount of $135,851.30, net payroll of $4,634.93 for a total of $140,486.23 and a transfer of funds from savings into checking in the amount of $140,000.00. Motion carried unanimously.
CITIZEN’S CONCERNS: none
PLANNING AND ZONING: none
ENGINEER’S REPORT: Engineer Kuhn will be submitting a final pay estimate for 2011 road projects.
OLD BUSINESS: Clerk Raisanen reported that there are a few references in statute that appear to allow board members to be in attendance of meetings by teleconference. MN Statute 13D.02 refers to meetings conducted by interactive T.V. and MN Statute 13D.015 refers to meetings by telephone or other electronic means. Commonalities include: a) at least one member of the body is physically present at the regular meeting location; b) that all members of the body participating in the meeting, wherever their physical location (and the public present at the regular meeting location) can hear one another and [see] all discussion and testimony and all votes of the members of the body at any location; c) each location at which a member of the body is present is open and accessible to the public; and d) appropriate notice must be given. Two additional conditions exist under 13D.015: a) all votes are conducted by roll call, and b) the entity must post the notice on its web site at least ten days before the meeting. Clerk Raisanen commented that the statutes do not reference Skype in particular. He has contacted the MAT office and is awaiting a response from one of their attorneys.
NEW BUSINESS: LAR board appt. Tim Oldenkamp will meet with the board at their next meeting to discuss this appointment.
Clerk Raisanen stated that he had received a letter from City Administrator Taddei dated December 1, 2011, stating that the City of Alexandria has fulfilled all of the requirements of the orderly annexation agreement for Phase III and request that the town board allow the city to proceed with the annexation of Phase IV. Motion by Thalman, seconded by Feuling, to acknowledge that all the requirements stipulated in the Orderly Annexation Agreement for Phase III have been met and that Phase IV annexation will be allowed January 1, 2012. Motion carried unanimously.
Clerk Raisanen stated that our engineering contract with WSN expires the end of December. Motion by Alstead, seconded by Feuling, to contract with WSN for engineering services commencing January 1, 2012 – December 31, 2012. Motion carried unanimously.
Clerk Raisanen stated that our zoning administration contract with Community Growth Institute expires the end of December. Motion by Feuling, seconded by Thalman, to contract with CGI for zoning administration services commencing January 1, 2012 – December 31, 2012. Motion carried unanimously.
Fee schedules will be made available for the next meeting.
Supervisor Thalman stated that the city has indicated they want to appoint him as their representative for the ALASD board. Since Thalman held that position on the town’s behalf, a vacancy will be created for the town. An appointment for an ALASR and ALASD representative was postponed until the next meeting. Clerk Raisanen said historically this representative has been the Chairman of the town board.
Being no further business, Feuling, seconded by Thalman, made a motion to adjourn the meeting. Meeting adjourned at 6:24 p.m.
Respectfully submitted….
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Gregg Raisanen, Clerk
Approved this ____ day of ________, 2011
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Bryon Alstead, Chairman