Alexandria Township
Alexandria, Minnesota 56308
Minutes of the meeting of August 3, 2009
A regular meeting of the Board of Supervisors of Alexandria Township was held on the 3rd day of August, 2009 at the Alexandria Township Conference Room, 610 Fillmore Street.
ROLL CALL: Supervisors present were Bryon Alstead, Louis Ross, Joel Dahlheimer and Roger Thalman. Also present were Gregg Raisanen, Clerk, and Mona Billmark, Treasurer. As said members formed a quorum and the meeting was called to order by Chairman Thalman at 6:00 p.m.
Ross, seconded by Dahlheimer, made a motion to adopt the agenda as presented. Motion carried unanimously.
Alstead, seconded by Ross, made a motion to approve the minutes of the 7/20/09 regular board meeting as written. Motion carried unanimously.
Ross, seconded by Dahlheimer, made a motion to authorize payment of claims 9218-9232 in the amount of $44,929.97 and net payroll of $3,420.55 for a total of $48,350.52 and a transfer from savings of $34,000. Motion carried unanimously.
CITIZEN’S CONCERNS: None
PLANNING AND ZONING: Jack’s Family Recycling Center. Zoning Administrator Oleson stated we had received a complaint that dumping of hazardous waste was occurring on the premises. Kathy Hodges, the owner, said that some dumping had indeed occurred; however, it was not done by any of her staff, but rather by a disgruntled ex-employee. She also stated that the MPCA has done an on-site inspection. To alleviate overcrowding, Ms. Hodges has relocated the E-waste recycling facility to another building on Geneva Road. Ms. Hodges has instituted new policies and plans to personally conduct a daily walk-through of the grounds to prevent another incident of dumping waste.
Oleson stated that Ms. Hodges has requested amending the screening plan. She request to install an eight foot fence raised two feet off the ground to meet the ten foot minimum requirement of the plan conditions. She also asked to install the fence to the west outside the service road and to retain the billboards as a “buffer”. Oleson said that the Planning Commission reviewed the requests and did not recommend approval of the amended screening plan. Dahlheimer, seconded by Alstead, made a motion to allow the installation of the fence 30 feet west of the existing billboard fence, and to require that the 30-ft. buffer zone between the two fences be maintained without debris. Roll: Alstead, Ross, Dahlheimer, Thalman – yes. Motion carried unanimously.
Oleson also asked the board to provide direction on the height of the fence. Dahlheimer, seconded by Alstead, made a motion to allow installation of 8 ft. fencing material to be installed two feet off of the ground to provide a minimum height of 10 feet. Roll: Alstead, Ross, Dahlheimer, Thalman – yes. Motion carried unanimously.
Victoria Crest – 1st Addition final plat. Zoning Administrator Oleson stated that this is a combination of lots into one residential lot. Oleson said the owners have met the preliminary plat conditions, which included an 1) order signed by a District Court judge vacating a portion of old County Road 81 right-of-way, and 2) that evidence of clear title be provided. Ross, seconded by Dahlheimer, made a motion to approve the Victoria Crest – 1st Addition final plat as presented. Motion carried unanimously.
Zoning Administrator Oleson presented a contract for sewer inspection services with Douglas County. These services, and their associated fees, would be as follows: Septic System Design Review @ $30/review; Soil Observations (borings) @ $60/observation; and Final Inspections @ $80/inspection. The proposed contract would be retroactive from January 1, 2007 and ending December 31, 2009. The Douglas County Board of Commissioners has approved the contract. Oleson stated that the town board might wish to revisit the fee structure before the end of the year. Alstead, seconded by Ross, made a motion to approve the contract for sewer inspection services with Douglas County for the time period of January 1, 2007 – December 31, 2009. Motion carried unanimously.
ENGINEER’S REPORT: None
OLD BUSINESS: None
NEW BUSINESS: Resolution 09-04 Weston Station liquor license application. Alstead, seconded by Ross, made a motion to adopt Resolution 09-04, a resolution granting a liquor license application to be made to Douglas County for Weston Station. Roll: Alstead, Ross, Dahlheimer, Thalman – yes. Motion carried unanimously.
Clerk Raisanen stated that the winter road maintenance contract expires September 30, 2009. He indicated that the board could opt to request bids for either an annual or two-year contract or request proposals for quotes for a winter maintenance contract only. The board directed the clerk advertise for RFPs for a winter road maintenance contact only.
Being no further business, Dahlheimer, seconded by Alstead, made a motion to adjourn the meeting. Meeting adjourned at 6:53 p.m.
Respectfully submitted….
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Gregg Raisanen, Clerk
Approved this ____ day of ________, 2009
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Roger Thalman, Chairman