Alexandria Township
Alexandria, Minnesota 56308
Minutes of the meeting of 12-15-2008
A regular meeting of the Board of Supervisors of Alexandria Township was held on the 15th Day of December 2008 at the Alexandria Township Conference Room, 610 Fillmore Street.
ROLL CALL: Supervisors present were Bryon Alstead, Louis Ross, Jim Casper, Joel Dahlheimer and Roger Thalman. Also present were Clerk Gregg Raisanen and Mona Billmark, Treasurer. As said members formed a quorum and the meeting was called to order by Chairman Thalman at 6:00 PM.
Ross, seconded by Casper, made a motion to adopt the agenda with the addition of discussion regarding the phase II orderly annexation with the City of Alexandria, transfer of $139,000 from savings into checking, right of way road hazards, and planning and zoning items. Motion carried unanimously.
Alstead, seconded by Casper, made a motion to approve the minutes of the regular board meeting of 12/01/08 as written. Motion carried unanimously.
Dahlheimer, seconded by Ross, made a motion to authorize payment of claims 8405 – 8424 in the amount of $142,261.88 and net payroll in the amount of $5,030.98, for a total of $147,292.86. Motion carried unanimously.
CITIZEN CONCERNS: The board discussed snowplowing concerns during the recent snow event.
PLANNING AND ZONING: Zoning administrator Oleson presented a request by Kathy Hodges, Jacks Family Recycling, to revise the previously approved landscaping plan. She is proposing to install a single row of trees and a slated fence in front of the building and to remove the billboards from the west side of the property and to install a 10-12 ft. high fence. Ross, seconded by Alstead, made a motion to approve the amended landscaping plan for Jacks Family Recycling as proposed. Motion carried unanimously.
Alstead, seconded by Casper, made a motion to approve Resolution 08-16, a resolution adopting Zoning Ordinance 119 and repealing ordinance 115. Motion for: Alstead, Ross, Casper, Dahlheimer, Thalman. Opposed: None. Motion carried.
Alstead, seconded by Ross made a motion to approve Resolution 08-17, a resolution adopting of a summary of Zoning Ordinance 119. Motion for: Alstead, Ross, Casper, Dahlheimer, Thalman. Opposed: None. Motion carried.
Ross, seconded by Alstead, made a motion to approve Resolution 08-18, a resolution adopting Subdivision Controls Ordinance 120 and repealing ordinance 116. Motion for: Alstead, Ross, Casper, Dahlheimer, Thalman. Opposed: None. Motion carried.
Casper, seconded by Dahlheimer made a motion to approve Resolution 08-19, a resolution adopting of a summary of Subdivision Ordinance 120. Motion for: Alstead, Ross, Casper, Dahlheimer, Thalman. Opposed: None. Motion carried.
Ross, seconded by Alstead, made a motion to approve Resolution 08-20, a resolution adopting Storm Water Management Ordinance 121. Motion for: Alstead, Ross, Casper, Dahlheimer, Thalman. Opposed: None. Motion carried.
Alstead, seconded by Ross made a motion to approve Resolution 08-21, a resolution adopting of a summary of Storm Water Management Ordinance 121. Motion for: Alstead, Ross, Casper, Dahlheimer, Thalman. Opposed: None. Motion carried.
Zoning Administrator Oleson presented the board a proposal for Planning and Zoning services for 2009 at the same rate as 2008. Alstead, seconded by Ross, made a motion to contract with Community Growth Institute for Planning and Zoning Services at a rate of $3,750/month. Motion carried unanimously.
Zoning Administrator Oleson reported that the developer of Gavins Point has requested that the township release one of the $100,000 CDs that were placed as collateral for completion of the project. The developer has made significant progress in finishing the plat and has less than $100,000 left in improvements to be made. Dahlheimer, seconded by Alstead, made a motion to authorize the release of one of the certificate of deposits for the Gavins Point Plat. Motion carried unanimously.
Zoning administrator Oleson also reported that the developer of Gavins Point has applied for a building permit to build a house in the development. ALASD has not signed off of completion of the sewer for this development. A building permit can be issued if ALASD signs off on the building permit.
ENGINEER’S REPORT: Engineer Kuhn provided the board cost estimates for blacktop improvements for Southside Drive, Erickson Heritage, and Neewana Beach Road. The transportation subcommittee will review the proposed projects and provide a recommendation back to the board on which project should receive priority.
Engineer Kuhn provided a proposed fee schedule for engineering services by Widseth, Smith and Nolting. Alstead, seconded by Ross, made a motion to contract with Widseth, Smith and Nolting for engineering services for 2009 at the fee schedule presented. Motion carried unanimously.
OLD BUSINESS: The City of Alexandria provided a map indicating the location of all the water lines installed in phase II of the orderly annexation area. Casper, seconded by Alstead, made a motion to allow phase III of the orderly annexation area to be annexed into the City of Alexandria since all terms and conditions of the agreement have been met for phase II. Motion carried unanimously.
NEW BUSINESS: Clerk Raisanen reported that he had published notice that the filing period for one supervisor position will be open from December 30, 2008-January 13, 2009.
Supervisor Alstead provided the board a draft of road right of way hazards that the board should consider adopting as policy. Engineer Kuhn will review to determine what is currently in the road standards. Clerk Raisanen recommended that we put the document in bullet form and place on the township web site and send also in a future newsletter.
Being no further business, Ross, seconded by Alstead, made a motion to adjourn the meeting. Meeting adjourned at 7:05PM.
Respectfully Submitted….. Approved this _____ day of________, 2008
_______________________________ ______________________________
Gregg Raisanen, Clerk Roger Thalman, Chairman