Alexandria Township
Alexandria, Minnesota 56308
Minutes of the meeting of 07-03-06
A regular meeting of the Board of Supervisors of Alexandria Township was held on the 3rd day of July, 2006 at the Alexandria Township Conference Room, 610 Fillmore Street.
ROLL CALL: Supervisors present were Louis Ross, Bryon Alstead, Jim Casper, Joel Dahlheimer and Roger Thalman. Also present were Bonnie Fulghum, Deputy Clerk, and Mona Billmark, Treasurer. As said members formed a quorum and the meeting was called to order by Chairman Thalman at 7:30 p.m.
Alstead, seconded by Ross, made a motion to adopt the agenda as presented. Motion carried unanimously.
Ross, seconded by Alstead, made a motion to approve the minutes of the June 19, 2006 regular board meeting with the addition of discussion relating to the McKay and county storm water issue under New Business. Motion carried unanimously.
Ross, seconded by Casper, made a motion to authorize payment of claims 6196 – 6216 in the amount of $100,244.85 and net payroll in the amount of $3,839.53 for a total payment of $104,084.38 and to authorize the transfer of $104,000.00 from the savings into the checking account. Motion carried unanimously.
CITIZEN’S CONCERNS: Chairman Thalman chose to address the McKay/County Storm water issue at this time. The board discussed alternatives to alleviating this situation. It was stated that the county has put together an estimate of $38,000.00 and inquired as to the township’s willingness to participate in this project. The county did not ask for a specific dollar amount, but rather they were looking to see if the township would be willing to share costs on a percentage or dollar amount basis. Alstead, seconded by Casper, made a motion to assist the county with twenty-five (25%) percent of the cost of the project. Roll call: Thalman – yes, Ross – No, Alstead – yes, Casper – yes, Dahlheimer – yes. Motion carried. Engineer Kuhn to advise the county of the board’s decision.
ENGINEER’S REPORT: Engineer Kuhn reported that Apache Lane has a few soft spots in the area of Hal Miller’s residence. He had received an estimate from Lakes Area paving in the amount of $1,300.00. Did the board want him to secure more quotes? Ross, seconded by Alstead, made a motion to have Lakes Area Paving complete the patch, not to exceed their estimate. Motion carried unanimously.
Engineer Kuhn gave an update on the graveling, indicating that it was fairly complete with the exception of Sessions and Floding Circle. He indicated that he would have spot checks for gravel conducted throughout the township.
Geneva Estates East plat – Engineer Kuhn has determined the appropriate locations for the stop and speed limit signs. He will work with A.J. Just on getting those signs located.
Engineer Kuhn reported on the centerline culvert on Carneva Acres. He made a recommendation to revise the current standards from 15 inch to 18 inch in order to be consistent with the MnDot drainage manual and Douglas County’s standard-size culverts. Alstead, seconded by Dahlheimer, made a motion to change the centerline culvert standards from 15 inch to 18 inch in order to meet MnDot standards. Motion carried unanimously.
Engineer Kuhn recommended that the board amend their Class ‘A’ road standards for rural and urban designs to be upgraded from the current 11 foot to 12 foot lanes. Also, that the Class 5 aggregate base section to be revised from the current six inch to eight inch. Ross, seconded by Alstead, made a motion to change the standards to meet the new designs reflected on the attached Typical Section. Motion carried unanimously.
An update on the Golden Gate area was provided. It is 99% complete, with the mailboxes all returned to their respective locations.
Regarding the possibility of establishing an ordinance about contractors cutting into township roads, Engineer Kuhn stipulated that there is a Minnesota Statute addressing this issue. The question arose about the need for an ordinance if there is a statute in place already? The board decided to have the clerk check with our attorney.
OLD BUSINESS: Chairman Thalman asked for any discussion on Ordinance 108. Hearing none, he asked for a motion to adopt. Casper, seconded by Ross, made a motion to adopt Ordinance 108, An Ordinance Establishing a Board of Adjustment and Appeals. Motion carried unanimously.
NEW BUSINESS: Ben Oleson, Zoning Administrator, was present to discuss the final changes that had been made to the comprehensive land use plan by the planning commission and to recommend that the township board adopt the plan. Alstead, seconded by Dahlheimer, made a motion to accept the comprehensive land use plan as presented and to also state that the board anticipates the need of conducting a formal review of the comprehensive land use plan in the next five years for the purpose of amending the plan, if necessary. Roll call: Thalman – yes, Ross – yes, Alstead – yes, Dahlheimer – yes, Casper – yes.
Zoning Administrator Oleson also brought up adding the language for exemptions regarding county and state road projects to Ordinance 107. Ross, seconded by Alstead, made a motion to amend Ordinance 107 with the recommended language for 2.010 Exceptions (hereinafter to reflect “Exemptions”) and to make grammatical corrections on pages 12 and 13; also, on page 24, Section 9.3 to read “by a vote of the Board of Adjustment and Appeals”. Motion carried unanimously.
Oleson notified the board that an informational meeting would be held on July 10, 2006 at 4 p.m. in the Alexandria Conference Room for the purpose of addressing questions or concerns from contractors, developers, etc. regarding the storm water plan. He, Engineer Kuhn and the planning commission will be in attendance.
Chairman Thalman reported that the Burgen Sunrise plat had come up for final approval at the Joint Planning and Zoning meeting. It was noted that the township had already given preliminary approval.
Being no further business, Alstead, seconded by Casper, made a motion to adjourn the meeting. Meeting adjourned at 8:40 p.m.
Respectfully submitted,
Bonnie Fulghum, Deputy Clerk
Approved this ____________day of ________________, 2006.
Roger Thalman, Chairman