Alexandria Township
Alexandria, Minnesota 56308
Minutes of the meeting of 10-03-2005
A regular meeting of the Board of Supervisors of Alexandria Township was held on the 3rd Day of October 2005.
ROLL CALL: Supervisors present were Louis Ross, Jim Casper, Joel Dahlheimer, and Roger Thalman. Also present were Gregg Raisanen, Clerk and Mona Billmark, Treasurer. As said members formed a quorum and the meeting was called to order by Chairman Thalman at 7:30 PM.
Ross, seconded by Dahlheimer, made a motion to adopt the agenda with the addition of Randy and Marsha Sayre under citizen’s concerns and Overlay Project list under engineer’s report. Motion carried unanimously.
Dahlheimer, seconded by Casper, made a motion to approve the minutes of the September 19, 2005 regular board meeting as written. Motion carried unanimously.
Ross, seconded by Casper, made a motion to authorize payment of the bills in the amount of $17,508.72 and to authorize the transfer of $17,500.00 from the savings into the checking account. Motion carried unanimously.
CITIZEN’S CONCERNS: Randy and Marsha Sayre, E. Lake Geneva Rd, were present to discuss drainage issues on their property. They have lived at their residence for the past twenty years and had no basement water problems until the last three years. Engineer Kuhn reported that the centerline culvert was replaced under the road; however, the outlet of the culvert is partially blocked preventing the culvert to fully flow. The area that needs correcting is located off the road right of way. The board was in consensus, to authorize the cleaning of the outlet providing that the landowners affected provide temporary easements to do the work in the area.
ENGINEER’S REPORT: The board discussed the request by Kevin VanOrsdal to participate in cost sharing for the installation of a culvert in a drainage area located on the west side of E. Lake Geneva Rd. Engineer Kuhn discussed the advantage of obtaining an easement in the event of needing to do repairs to this culvert in the future if it was installed. The board was in consensus to not participate in any cost sharing for this project.
Engineer Kuhn presented new information regarding the Rosewood Estates PUD. The developer has changed some of the original grading to prevent runoff from leaving the property without going through the retention ponds. The area has been seeded and mulched which should prevent future erosion from occurring. Changes were made to the retention pond to direct the ultimate overflow toward the center of the development and prevent it from flowing to the east.
Engineer Kuhn reported that a catch basin needs to be replaced at the intersection of Lisa Ave and the frontage road where a sinkhole has developed. The board decided to delay replacement until next year, since it does not pose an immediate hazard.
The board discussed the storm water retention pond located within the Wilderness Ridge development. Engineer Kuhn provided information regarding possibly enlarging the pond to increase storage capacity and to modify the outlet structure. Clerk Raisanen provided the board copies of the maintenance agreement entered into with the developer. The board directed Clerk Raisanen to write the developer a letter requesting that the developer complete the maintenance provided for in the agreement prior to the township assuming maintenance. In addition, the board requested that the developer participate in cost sharing to enlarge the pond.
Engineer Kuhn reported that he received calls from residents located along McKay Ave. regarding a permanent solution to the drainage issue along this road. Engineer Kuhn provided two possible solutions, one involving the installation of a lift station and the other involving a series of culvert through numerous wetlands. The board discussed that these solutions would involve the county, since McKay Ave. is a county road and the county approved the developments in the area.
Engineer Kuhn discussed the overlay priority list previously compiled by former Engineer Olson. He proposed that the roads located within Erickson Heritage would require bituminous reclamation since they are beyond overlay condition. He also indicated that the roads located within Carneva Acres are in bad need of an overlay. He will review the list and provide an estimated cost of the work.
Engineer Kuhn reported that E. Lake Victoria Rd meets the criteria of a rural residential road; therefore, it could be posted at 30 mph. The board directed Engineer Kuhn to advise the road maintenance contractor to install speed limit signs.
Engineer Kuhn reported that the end of Deer Lane does not provide for a turnaround for school buses and maintenance equipment. Ross, seconded by Dahlheimer, made a motion to authorize Alden Just Road Maintenance to enlarge the turnaround at the end of Deer Lane for an amount not to exceed $3,000.00. Motion carried unanimously.
OLD BUSINESS: The board discussed office and meeting space. WSN provided an additional offer to improve and equip a conference room for $150.00/month that would be jointly used by Alexandria Township and WSN. Ross, seconded by Casper, made a motion to lease office space for the amount of $300.00/month from WSN. Motion carried unanimously.
NEW BUSINESS: Clerk Raisanen reported that he had received one proposal for winter road maintenance. The board discussed the proposal received from Alden Just Road Maintenance. Casper, seconded by Dahlheimer, made a motion to accept the proposal by Alden Just Road Maintenance and to contract with them for the period October 3, 2005-April 1, 2006. Motion carried unanimously.
Dahlheimer, seconded by Ross, made a motion to extend the summer road maintenance contract at the present rate with the addition of a fuel surcharge as proposed in the winter road maintenance contract. Motion carried unanimously.
Clerk Raisanen reported that he had received a letter and documentation from the City of Alexandria reporting that they had met the conditions outlined in the orderly annexation agreement for phase I. Dahlheimer, seconded by Casper, made a motion that the City of Alexandria could proceed with phase II of the orderly annexation since the conditions of phase I have been met. Motion carried unanimously.
Clerk Raisanen presented a petition of local improvement of sanitary sewer for the Nature’s Edge and a portion of Golden Gate additions. Dahlheimer, seconded by Ross, made a motion to adopt resolution 05-04, a resolution declaring adequacy of petition for Natures Edge Addition and requesting the service region board to provide sanitary sewer. Motion carried unanimously.
The board discussed the Lake LeHomme Dieu roadside wayside. The land to the south of the wayside is being developed; however, it will not affect the swimming beach but may affect the upper parking area.
Being no further business Ross, seconded by Casper, made a motion to adjourn the meeting. Meeting adjourned at 9:50 PM.
Respectfully Submitted…..
Gregg Raisanen, Clerk
Approved this _____ day of _________, 2005
Roger Thalman, Chairman