Alexandria Township
Alexandria, Minnesota 56308
Minutes of the meeting of 6-27-2005
A special meeting of the Board of Supervisors of Alexandria Township was held on the 27th day of June 2005.
ROLL CALL: Supervisors present were Jim Casper, Louis Ross, Joel Dahlheimer, and Roger Thalman. Also present was Gregg Raisanen, Clerk. As said members formed a quorum and the meeting was called to order by Chairman Thalman at 7:30 PM.
The agenda for the meeting was to interview candidates for the zoning administrator position and to review proposals for the comprehensive land use plan.
Marilyn Bayerl introduced herself and provided the Board a brief history of her experience working for Douglas County Land and Resource Management. Ms. Bayerl expressed an interest in working with Alexandria Township to assist with the development of the comprehensive land use plan and in drafting ordinances. She indicated that she was immediately available for one day per week; however, may not be available for additional time in the beginning due to other commitments. Her fee for services was set at $70.00/hr.
Ben Oleson and Chuck Marohn, Community Growth Institute, introduced themselves to the Board. They provided a brief background of their company’s mission and provided a copy of some work that they had completed with other communities. Mr. Oleson indicated that he had served as a zoning administrator for Todd County for three years and had the education to serve the township in this capacity. The company’s normal billing rate is $78.00/hr.; however, with a long-term commitment, the rate would be discounted to $59.00/hr.
Ross, seconded by Casper, made a motion to recess the meeting at 8:30 PM and to reconvene at 8:35 PM. Motion carried.
Chairman Thalman reconvened the meeting.
The Board reviewed the proposals for drafting the comprehensive land use plan. Community Solutions proposal was for a total fee of $13,000.00; however, they required that the Township provide a base map. The Board was in consensus that this proposal did not appear to provide all the components requested in the RFP.
Loucks Associates provided a proposal to draft a plan for $24,200. Their proposal was considered to be a good proposal; however, there were only three meetings scheduled with the Planning Commission. The Board was unsure of the $15,000.00 cost for ordinance drafting and mapping.
Municipal Development Group provided a proposal to draft the plan for $17,850. They have completed work for the City of Alexandria and currently are assisting the City of Osakis. They have an office in Glenwood and one of the principals lives in the area. The Board was unsure of additional costs for their work.
Community Growth Institute provided a proposal for a total cost of $37,750. They redid their original proposal to include the items asked for in the RFP. They reduced the number of community meetings and have opened an office in Alexandria. The Board expressed concern about the total cost of their proposal.
Ross, seconded by Dahlheimer, made a motion to invite representatives of Municipal Development Group and Community Growth Institute to the next Board meeting on July 6, 2005 to discuss their proposals further. Motion carried unanimously.
The Board discussed the zoning administrator position further. The board was in consensus to contract with Community Growth Institute for these services.
Being no further business, Dahlheimer, seconded by Ross, made a motion to adjourn the meeting. Meeting adjourned at 9:45 PM.
Respectfully Submitted…..
Gregg Raisanen, Clerk
Approved this _____ day of _________, 2005
Roger Thalman, Chairman