Alexandria Township
Alexandria, Minnesota 56308
Minutes of the meeting of 4-02-2007
A regular meeting of the Board of Supervisors of Alexandria Township was held on the 2nd Day of April 2007 at the Alexandria Township Conference Room, 610 Fillmore Street.
ROLL CALL: Supervisors present were Louis Ross, Jim Casper, Joel Dahlheimer, Bryon Alstead, and Roger Thalman. Also present were Gregg Raisanen, Clerk and Mona Billmark, Treasurer. As said members formed a quorum and the meeting was called to order by Clerk Raisanen at 7:30 PM.
Alstead nominated Roger Thalman to be the chairman. Ross, seconded by Alstead, made a motion to have nomination cease and a unanimously vote be cast for Roger Thalman as chairman. Motion carried unanimously.
The meeting was turned over to Chairman Thalman.
Dahlheimer nominated Louis Ross to be Vice-Chairman. Nominations ceased and a unanimously vote was cast for Louis Ross as Vice-Chairman.
Alstead, seconded by Ross, made a motion to adopt the agenda with the following additions: Joint Zoning Board action and a review of the township/city building permit coordination. Motion carried unanimously.
Casper, seconded by Ross, made a motion to approve the minutes of the March 19, 2007 regular board meeting with the addition of the discussion regarding the drainage issue on the Van Zomeren property located along Queens Road. Motion carried unanimously.
Dahlheimer, seconded by Alstead, made a motion to authorize payment of claims 7090-7102 in the amount of $13,947.40 and payroll in the amount of $3,183.38 for a total amount of $17,130.78. Motion carried unanimously.
PLANNING AND ZONING: Zoning Administrator Oleson presented the planning commission recommendation to approve the Condition Use Permit for Harry and Patricia May for a temporary second dwelling at the property located at 3544 Co Rd. 73 NE. Dahlheimer, seconded by Alstead, made a motion to approve the conditional use permit for a temporary second dwelling on the property located at 3544 Co Rd 73 NE with the 3 conditions that were recommended by the planning commission. Motion carried unanimously.
Clerk Raisanen reported that the current amount being spent on planning and zoning is exceeding the budget amount; however, most of the increased amount is due to the fact that Zoning Administrator Oleson is spending his time on ordinance drafting and review which was not budgeted for. The general fund will have enough funds to cover the overage because of the funding that will be received as a result of the annexation agreement with the city.
The board reviewed the changes to the interim stormwater ordinance 107. Casper, seconded by Dahlheimer, made a motion to approve resolution 07-02, a resolution amending Alexandria Township Ordinance 107, an interim ordinance establishing Stormwater management regulations. Motion carried unanimously.
Zoning Administrator Oleson reported that the township is in need of a contractor to inspect sanitary sewer systems. Dahlheimer, seconded by Ross, made a motion to authorize the advertisement for sewer inspection services. Motion carried unanimously.
ENGINEER’S REPORT: Engineer Kuhn presented the board a draft of a driveway permit policy and procedures. Clerk Raisanen indicated that this may not be enforceable and maybe should be an ordinance, which would require a public hearing prior to adoption. The board directed Clerk Raisanen to find out if an ordinance would be required and directed the policy be rewritten in ordinance form and brought back for their consideration.
Clerk Raisanen inquired whether the board desires to have a public meeting to discuss the Whispering Oaks drainage project or to meet with individual landowners to obtain easemenst to allow the project to move forward. The board directed Engineer Kuhn and Clerk Raisanen to meet with the individual landowners.
OLD BUSINESS: Clerk Raisanen reported that he had discussed impound fees for cats with the LaGrande Township Clerk and that they have the same issue of paying $2,000/month to the Humane Society. She was bringing the issue to their board tonight and will report back.
NEW BUSINESS: Clerk Raisanen presented the board with two quotes for park maintenance: Busy Bee Lawn care quoted $40.00/time and Hemming Lawn Care quoted $38.00/time. Clerk Raisanen reported that Busy Bee mowed the parks last year and did a good job with no complaints from the residents. Dahlheimer, seconded by Alstead, made a motion to accept the quote provided by Busy Bee Lawn Care for mowing Woodland Park for the amount of $40.00/time. Motion carried unanimously.
The following Board appointments were made: LAR- Alstead with Dahlheimer as an alternate, AAEDC- Dahlheimer, Roads- Dahlheimer, Lakes Regional Planning Agency- Casper, Park Inspection- Alstead, Water Planning task force-Casper, Transportation committee- Russ Niskanen and Larry Steidl from the planning commission.
Dahlheimer, seconded by Ross, made a motion to appoint Larry Steidl and Lyle Hammerschmidt to the Alexandria Township Planning Commission for a three-year term. Motion carried unanimously.
Ross, seconded by Alstead, made a motion to appoint Mona Billmark as the Alexandria Township treasurer. Motion carried unanimously.
Clerk Raisanen reported that he is appointing Bonnie Fulghum as deputy Clerk.
Ross, seconded by Alstead, made a motion to set the per diem rate at $50.00/meeting where minutes are recorded and the inspection rate at $30.00. Motion carried unanimously.
Alstead, seconded by Ross, made a motion to set the incidental labor rate at $10.00/hr. Motion carried unanimously.
Clerk Raisanen presented a recommendation that the administrative assistant salary be increased by a 3% COL and 2% for performance. Dahlheimer, seconded by Alstead, made a motion to set the salary of the administrative assistant at $14.70/hr. Motion carried unanimously.
Dahlheimer, seconded by Casper, made a motion to set the salary of the Treasurer at $630.00/month. Motion carried unanimously.
Dahlheimer, seconded by Alstead, made a motion to set the salary of the Clerk at $630.00/month. Motion carried unanimously.
Ross, seconded by Alstead, made a motion to set the mileage rate at the federal reimbursement rate which is currently at $.485/mile. Motion carried unanimously.
Alstead, seconded by Ross, made a motion to designate the Echo Press as the official newspaper for notices. Motion carried unanimously.
Dahlheimer, seconded by Alstead, made a motion to designate Bremer Bank as the official depositor of funds for the Township. Motion carried unanimously.
Alstead, seconded by Ross, made a motion to designate Julie Haseman as the township attorney, Michelle Clark as the prosecution attorney, and Kristen Carr as the attorney for planning and zoning ordinances. Motion carried unanimously.
Alstead, seconded by Ross, made a motion to appoint all supervisors as weed inspectors, and to appoint Joel Dahlheimer, as chief weed inspector. Motion carried unanimously.
The supervisors set the annual road inspection for April 28, 2007 at 9:00 AM.
Chairman Thalman reported that the Joint Zoning Board has approved a split of a lot off of Bethesda Street as an exception to plat.
Chairman Thalman reported that he had been served notice of a clarification of road right of way in Brown’s second addition and has forwarded the information to Attorney Haseman for her review.
The Board discussed building permits and will discuss this at the next meeting with Bruce Jasperson.
Being no further business Ross, seconded by Alstead, made a motion to adjourn the meeting. Meeting adjourned at 9:20 PM.
Respectfully Submitted…..
Gregg Raisanen, Clerk
Approved this _____ day of _________, 2006
Roger Thalman, Chairman