Alexandria Township
Alexandria, Minnesota 56308
Minutes of the meeting of April 6, 2015
A regular meeting of the Board of Supervisors of Alexandria Township was held on the 6th day of April, 2015 at the Alexandria Township Conference Room, 610 Fillmore Street.
ROLL CALL: Supervisors present were Lyle Hammerschmidt, Joel Dahlheimer, Jul Feuling and Russell Niskanen. Also present were Gregg Raisanen, Clerk, and Mona Billmark, Treasurer. As said members formed a quorum and the meeting was called to order by Clerk Raisanen at 6:00 p.m.
Clerk Raisanen called for nominations for chairman. Niskanen nominated Jul Feuling as chair. Nominations ceased and a unanimous ballot was cast for Feuling as chair. The meeting was turned over to Chair Feuling.
Chair Feuling called for nominations for vice-chair. Hammerschmidt nominated Joel Dahlheimer as vice-chair. Nominations ceased and a unanimous ballot was cast for Dahlheimer as vice-chair.
Hammerschmidt, seconded by Dahlheimer, made a motion to adopt the agenda with the addition of the Board of Canvass meeting minutes under Approval of Minutes. Motion carried unanimously.
Dahlheimer, seconded by Hammerschmidt, made a motion to approve the minutes of the 03/16/2015 regular board meeting as written. Motion carried unanimously.
Hammerschmidt, seconded by Dahlheimer, made a motion to approve the minutes of the 03/10/2015 Board of Canvass meeting as written. Motion carried. Niskanen abstained.
Niskanen, seconded by Dahlheimer, made a motion to authorize payment of claims 15060 – 15077 in the amount of $18,902.11, net payroll of $4,316.77, totaling $23,218.88 with no transfer of funds from savings. Motion carried unanimously.
CITIZEN’S CONCERNS: none
PLANNING AND ZONING: Administrative Assistant Fulghum reported that the Planning Commission was considering holding public hearings to update the variance and temporary second dwelling sections of the zoning ordinance. Consensus of the board was to delay the hearings until further consultation with the zoning administrator.
ENGINEER’S REPORT: none
NEW BUSINESS: Clerk Raisanen reported we received one RFP for summer road maintenance from Alden Just Road Maintenance. The proposal includes all the requested information. The breakout of fees for services is as follows: blading and maintaining of township roads – $85/hr.; mowing weeds and ditches – $64/hr.; spraying of weeds – $62/hr; sweeping streets/roads – $63/hr; sign installation/tree removal/other maintenance – $35/hr/worker. Base fuel rates are as follows: $2.499/gal for dyed fuel and $2.599/gal for highway fuel with a $1/hr. fuel adjustment for $0.12/gal increase in fuel prices. Dahlheimer, seconded by Niskanen, made a motion to award the 2015 summer road maintenance contract to Alden Just Road Maintenance at the fee schedule provided above for the period of April 7, 2015 – September 30, 2015. Motion carried unanimously.
REORGANIZATION MEETING:
- The following Board appointments were made for 2015:
- LAR – Supervisor Oberg
- AAEDC – Vice-Chair Dahlheimer
- Planning & Zoning Subcommittee – Chair Feuling and Supervisor Niskanen
- Roads – Vice-chair Dahlheimer and Supervisor Niskanen
The Transportation and Parks/ Recreation committees will be suspended until further notice.
- Planning commission term expiration – Dahlheimer, seconded by Hammerschmidt, made a motion to re-appoint Billie Dropik, Jr. to a 3-year term expiring March 2018. Motion carried unanimously.
- Per diem rate – Dahlheimer, seconded by Hammerschmidt, made a motion to have the per diem rate remain at $80/meeting with an extra $20/meeting chairing a meeting. Motion carried unanimously.
- Inspection rate – Dahlheimer, seconded by Hammerschmidt, made a motion to have the inspection rate remain at $40/inspection. Motion carried unanimously.
- Incidental labor rate – Niskanen, seconded by Hammerschmidt, made a motion to have the incidental labor rate remain at $15/hr. Motion carried unanimously.
- Administrative Assistant salary – Niskanen, seconded by Dahlheimer, made a motion to grant an additional three days/year as PTO days and keep the salary at $18.50/hr. Motion carried unanimously.
- Treasurer’s salary – Dahlheimer, seconded by Hammerschmidt, made a motion to leave the treasurer’s salary at $700/month. Motion carried unanimously.
- Clerk’s salary – Hammerschmidt, seconded by Dahlheimer, made a motion to leave the clerk’s salary at $700/month. Motion carried unanimously.
- Mileage rate –Dahlheimer, seconded by Niskanen, made a motion to adopt the IRS millage reimbursement rate. Motion carried unanimously.
- Official newspaper – Hammerschmidt, seconded by Dahlheimer, made a motion to designate the Echo Press as the township’s official site for legal notifications. Motion carried unanimously.
- Township bank – Hammerschmidt, seconded by Niskanen, made a motion to designate Bremer Bank as our depositor of funds. Motion carried unanimously.
- Attorney – Niskanen, seconded by Hammerschmidt, made a motion to designate the Pemberton Law Firm as legal counsel, with Paul Johnson serving as the township attorney for general township matters and Charlie Good serving as the township prosecution attorney. Motion carried unanimously.
- Weed inspector – Niskanen, seconded by Hammerschmidt, made a motion to designate all town supervisors as weed inspectors with Vice-chair Dahlheimer as chief weed inspector. Motion carried unanimously.
- Deputy clerk – Clerk Raisanen appointed Bonnie Fulghum as deputy clerk.
- Group life insurance – Feuling, seconded by Dahlheimer, made a motion to retain coverage at the silver level. Motion carried unanimously.
Clerk Raisanen reported that we are now required to have three signatures on all checks versus the standard two.
Dahlheimer and Niskanen will set up a time for road inspection with the township engineer and road maintenance contractor.
Being no further business, Hammerschmidt, seconded by Niskanen, made a motion to adjourn the meeting. Meeting adjourned at 6:50 p.m.
Respectfully submitted….
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Gregg Raisanen, Clerk
Approved this ____ day of ________, 2015
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Jul Feuling, Chair