Alexandria Township
Alexandria, Minnesota 56308
Minutes of the meeting of 12-01-2008
A regular meeting of the Board of Supervisors of Alexandria Township was held on the 1st Day of December 2008 at the Alexandria Township Conference Room, 610 Fillmore Street.
ROLL CALL: Supervisors present were Bryon Alstead, Louis Ross, Jim Casper, Joel Dahlheimer and Roger Thalman. Also present were Clerk Gregg Raisanen and Mona Billmark, Treasurer. As said members formed a quorum and the meeting was called to order by Chairman Thalman at 6:00 PM.
Alstead, seconded by Ross, made a motion to adopt the agenda with the addition of discussion regarding the phase II orderly annexation with the City of Alexandria. Motion carried unanimously.
Dahlheimer, seconded by Alstead, made a motion to approve the minutes of the regular board meeting of 11/17/08 as written. Motion carried unanimously.
Dahlheimer, seconded by Casper, made a motion to authorize payment of claims 8385 – 8404 in the amount of $17,322.90 and net payroll in the amount of $4,491.94, for a total of $21,814.84. Motion carried unanimously.
CITIZEN CONCERNS: None
PLANNING AND ZONING: The board considered the conditional use permit for use car sales located at 4353 State Hwy 27E submitted by Donald Froemming. The township planning commission recommended approval with four conditions. Dahlheimer, seconded by Alstead, made a motion to approve the conditional use permit for Donald Froemming to sell used cars at 4353 State Hwy 27E with the four conditions recommended by the planning commission. Motion for: Alstead, Ross, Casper, Dahlheimer, Thalman. None opposed. Motion carried.
Clerk Raisanen reported that Kathy Hodges, Jacks Family Recycling had withdrawn her application for temporary shelters at her property; however is requesting a modification to the previously approved screening plan for the property. She is proposing a chain link fence with slats vs. the row of trees previously approved. Dahlheimer, seconded by Casper, made a motion to table this request until the next board meeting. Motion carried unanimously. Item tabled until December 15, 2008.
ENGINEER’S REPORT: Clerk Raisanen presented a resolution designating the roads into the Plat of Little Norway, 3rd Addition as township roads. Engineer Kuhn reported that a house has been constructed in the designated turnaround at the end of Burgen Lane. Dahlheimer, seconded by Casper, made a motion to authorize the road maintenance contractor to maintain the road this winter but not to accept the roads until the developer has constructed a proper turnaround at the end of the road. Motion carried unanimously.
Clerk Raisanen presented the board a resolution designating Piephos Lane as a township road. Dahlheimer, seconded by Casper, made a motion to adopt resolution 08-14, a resolution designating Piephos Lane as a township road. Motion carried unanimously.
Engineer Kuhn presented the board a memo that he had received from Mike Weber, Alexandria City Planner, indicating that the City of Alexandria has installed water services to all residences inside the phase II orderly annexation area. He was requesting confirmation from the township that the City has met the conditions outlined in the annexation agreement to precede with Phase III. The board requested from Engineer Kuhn that he obtain a map showing all of the water lines installed and that the board will consider this request at the next meeting.
OLD BUSINESS: Chairman Thalman reported that he had spoken to MAT attorneys regarding the Scenic Heights Dam. Initially, the attorneys indicated that the MN DNR would probably have some responsibility provided that the dam was located in a river. The dam is actually located in a drainage way and not technically a river; therefore, the DNR would probably not be concerned. They indicated that the developer is probably not responsible since so much time has expired. They indicated that the homeowners association probably has some responsibility but that the township has no legal authority regarding the dam.
NEW BUSINESS: Alstead, seconded by Ross, made a motion to designate Clerk Raisanen to represent the township for the purposes of communication with Chris Mitchell during the financial audit. Motion carried unanimously.
Dahlheimer, seconded by Alstead, made a motion to appoint Rod Eldevik to serve as Alexandria Township’s representative to the ALASD board for a three-year term. Motion carried unanimously.
Chairman Thalman reported that the Joint Zoning board is considering meeting when necessary instead of scheduled meeting dates since the activity has slowed down.
Ross, seconded by Casper, made a motion to recess the board meeting at 6:36 and to reconvene at the conclusion of the Queen’s Road/ Maple drive public hearing scheduled for 7:00PM.
Supervisor Dahlheimer left the meeting.
The meeting was reconvened at 7:20 PM. Attorney Julie Haseman joined the meeting.
The board considered the proposed assessments levied against property owners located along Queens’s road and Maple drive. Ross, seconded by Alstead, made a motion to assess two full assessments against parcel number 03-1691-110 and 03-1884-160. Motion carried unanimously.
Ross, seconded by Casper, made a motion to assess 1.5 assessments against parcel number 03-2016-560. Motion carried unanimously.
Ross, seconded by Casper, made a motion to assess 1 assessment against parcel number 03-1886-00 and 03-1884-00. Motion carried unanimously.
Casper, seconded by Alstead, made a motion to adopt Resolution 08-15, a resolution adopting assessment against properties along portions of Queens Road and Maple Drive. Motion for: Alstead, Ross, Casper, Thalman. Motion carried.
Attorney Haseman presented the board a copy of a proposed letter to the landowners. The board was in consensus to send the letter as drafted.
Being no further business, Ross, seconded by Alstead, made a motion to adjourn the meeting. Meeting adjourned at 7:40PM.
Respectfully Submitted….. Approved this _____ day of________, 2008
_______________________________ ______________________________
Gregg Raisanen, Clerk Roger Thalman, Chairman