Alexandria Township
Alexandria, Minnesota 56308
Minutes of the meeting of December 16, 2024
A regular meeting of the Board of Supervisors of Alexandria Township was held on the 16th day of December, 2024 at the Alexandria Township Conference Room, 324 Broadway and via teleconference.
ROLL CALL: Supervisors present were Joel Dahlheimer, Dennis Butz and Rod Eldevik. Also present were Mark Meuwissen, Clerk, and Mona Billmark, Treasurer. As said members formed a quorum, the meeting was called to order by Chairman Eldevik at 6:00 p.m.
Dahlheimer, seconded by Butz, made a motion to adopt the agenda. Motion carried unanimously.
Dahlheimer, seconded by Butz, made a motion to approve the minutes of the 12/2/24 regular board meeting as written. Motion carried unanimously.
Butz, seconded by Dahlheimer, made a motion to authorize payment of claims 24239 – 24248 in the amount of $33,582.26, EFTPS $4,425.06, net payroll $5,776.49 totaling $43,783.06 and a transfer of funds from savings of $35,000.00. Motion carried unanimously.
CITIZEN’S CONCERNS: none.
PLANNING AND ZONING: none.
ENGINEER’S REPORT: none.
OLD BUSINESS: none.
NEW BUSINESS: Clerk Meuwissen opened discussion to set a date for the budget committee to meet and determine a proposed 2026 budget. The meeting was scheduled for January 27, 2025, at 9:00 a.m., in the small conference room at 324 Broadway in Alexandria.
Clerk Meuwissen, after discussion with Treasurer Billmark, asked the Board to approve a transfer of $400,000 from the Blacktop Fund to the Road & Bridge Fund to cover a portion of the extensive work done on Queens Rd, Maple Dr. and W Lake Jessie Dr. Clerk Meuwissen also requested a transfer of $50,000 from the general fund to the Planning & Zoning fund. Motion by Dahlheimer, seconded by Butz, to transfer funds as requested. Motion carried unanimously.
Treasurer Billmark notified the Board that the bulk mail contract with the US Post Office had expired and suggested the Township not renew it. The discount received on Bulk Mail rates does not cover the contract price. No further Board action taken.
Treasurer Billmark alerted the Board of her intention to retire as Treasurer in April of 2025. Billmark identified an individual with a variety of previous Township experience and extensive accounting background who is interested in being appointed as the Township Treasurer. Billmark suggested it would be desirable to appoint this individual as a Deputy Treasurer so there could be a transition period. The Board agreed with Billmark’s suggested transition plan.
The Board vigorously expressed appreciation of Treasurer Billmark’s contribution and service to the Township for 30 years.
Being no further business, the meeting adjourned at 6:19 p.m.
Respectfully submitted….
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Mark Meuwissen, Clerk
Approved this ____ day of ________, 2025
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Rod Eldevik, Chairman