Alexandria Township
Alexandria, Minnesota 56308
Minutes of the meeting of December 19, 2011
A regular meeting of the Board of Supervisors of Alexandria Township was held on the 19th day of December, 2011 at the Alexandria Township Conference Room, 610 Fillmore Street.
ROLL CALL: Supervisors present were Bryon Alstead, Jul Feuling, Joel Dahlheimer and Roger Thalman. Also present were Gregg Raisanen, Clerk, and Mona Billmark, Treasurer. As said members formed a quorum and the meeting was called to order by Chairman Alstead at 6:00 p.m.
Feuling, seconded by Thalman, made a motion to adopt the agenda with the addition of teleconferencing under old business. Motion carried unanimously.
Thalman, seconded by Feuling, made a motion to approve the minutes of the 12/05/2011 regular board meeting as written. Motion carried unanimously.
Dahlheimer, seconded by Feuling, made a motion to authorize payment of claims 11311 – 11326 in the amount of $11,140.73, net payroll of $3,274.28, EFTPS $1,591.99 for a total of $16,007.00 and a transfer of funds from savings into checking in the amount of $15,000.00. Motion carried unanimously.
Clerk Raisanen distributed copies of Schedule 1, Statement of Receipt, Disbursements and Balances for the year 2011. Total revenue for the year was $978,125 and disbursements were $1,191,141.00. The biggest difference between revenue vs. expenditure was in the blacktop fund were the township completed numerous overlay projects. Total fund balance at the end of the year was $728,219, which approximately a reserve of 9 months of operating expenses. The planning and zoning fund ended with a negative balance and Clerk Raisanen recommended a transfer from the General Fund into the planning and zoning fund. Thalman, seconded by Feuling, made a motion to transfer $25,000.00 from the general fund into the planning and zoning fund. Motion carried unanimously.
CITIZEN’S CONCERNS: none
PLANNING AND ZONING: Clerk Raisanen reported that he had received correspondence from Township Attorney Paul Johnson indicated that Richard Zunker had provided weigh slips in the amount of 142.38 tons for 2011 pursuant to the terms of the mediated settlement agreement. As a result of the amount, Mr. Zunker has a credit of 92.25 tons which can be applied to future years.
Zoning Administrator Oleson provided a brief summary of the Jack’s Family Recycling property history since they obtained a conditional use permit from the township. He displayed aerial photos taken during 2007 and 2011 of the property which showed a substantial amount of material had been removed from the property. He pointed out the location of the old billboard fence which was removed and showed the location of the new fence. From the photos, it showed that there is approximately 10-15 ft. of space between the location of the old fence and the road which was a historical storage area. The board requested that Zoning Administrator Oleson send a letter to the owner directing her to mark the old boundary of the historical storage area and to not store material outside of the this area. In addition, the board requested that she limits storage in front near the road area.
ENGINEER’S REPORT: Engineer Kuhn will be obtaining quotes for rip rapping the outlet of the drainage on the East Side of Lake Geneva.
The board discussed the drainage along Boys Ave. This area will be annexed on January 1, 2012 and the city engineer is aware of the drainage issues in the area. No board action is needed.
OLD BUSINESS: Supervisor Thalman reported that he had accepted an appointment to the ALASD board as a City of Alexandria representative; therefore the township will have to appoint a new representative to both the ALASD board and ALASR board. Thalman, seconded by Alstead, made a motion to appoint Joel Dahlheimer as the township representative to the ALASD and ALASR board. Motion carried unanimously.
Clerk Raisanen reported that he has explored Apple FaceTime as a possible application to allow board members to teleconference to board meetings.
NEW BUSINESS: Thalman, seconded by Dahlheimer, made a motion to approve the fee schedule for engineering services in the amount of $130.00/hr. with WSN for 2012. Motion carried unanimously.
Feuling, seconded by Thalman, made a motion to approve the fee schedule for zoning administrative services in the same amount as last year, $3,750/month. Motion carried unanimously.
Roger Thalman submitted his resignation as a supervisor effective December 31, 2011 as a result of his residence being annexed by the City of Alexandria.
Feuling, seconded by Dahlheimer, made a motion to adopt resolution 11-06, a resolution accepting the resignation of Roger Thalman as Supervisor effective December 31, 2011. For: Feuling, Dahlheimer, Alstead. Abstained: Thalman. Motion carried.
Being no further business, Feuling, seconded by Dahlheimer, made a motion to adjourn the meeting. Meeting adjourned at 7:16 p.m.
Respectfully submitted….
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Gregg Raisanen, Clerk
Approved this ____ day of ________, 2011
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Bryon Alstead, Chairman