Alexandria Township
Alexandria, Minnesota 56308
Minutes of the meeting of 12-22-2007
A special meeting of the Board of Supervisors of Alexandria Township was held on the 22nd Day of December 2007 at the Alexandria Township Office, 610 Fillmore Street. The special meeting was called by Chairman Thalman to address a settlement proposal by Canyon Contracting.
ROLL CALL: Supervisors present were Bryon Alstead, Joel Dahlheimer and Roger Thalman. Also present was Deputy Clerk Bonnie Fulghum and Michelle Clark, Township Attorney. As said members formed a quorum and the meeting was called to order by Chairman Thalman at 8:10AM.
Chairman Thalman asked Attorney Clark to expound upon the settlement proposal offered by Canyon Contracting. Attorney Clark stated that she had spoken with Mr. Walsh’s attorney, who gave her a proposal to essentially avoid litigation. The proposal is as follows: 1) the township would pay the $14,004.13 bill for services rendered; 2) the $3,475 performance bond would be returned to Canyon Contracting; and 3) the township would pay $8,500 in settlement costs. In return, the township will not be responsible for paying for the salt/sand. Attorney Clark stated that the township could possibly negotiate the settlement costs down to $6,500, per her conversation with Kent Marshall, Canyon’s attorney.
Chairman Thalman broke the issue down into three categories: 1) the bill may account for three vehicles; 2) the performance bond had not been required before in our road maintenance contracts; and 3) Mr. Walsh was an unknown entity. The board then discussed paying for settlement costs versus possible litigation.
Alstead, seconded by Dahlheimer, made a motion to accept the offer by Canyon for payment of the $14,004.13 bill, return of the performance bond fee, payment of settlement costs in the amount of $6,500, and the condition that Canyon provide an itemized statement for their services and a receipt for the performance bond issued to them. Roll: Dahlheimer – yes, Alstead – yes, Thalman – yes. Motion carried unanimously. The board directed Attorney Clark to contact Canyon’s attorney and draft the appropriate papers.
Being no further business, Dahlheimer, seconded by Alstead, made a motion to adjourn the meeting. Meeting adjourned at 8:50 A.M.
Respectfully Submitted….. Approved this _____ day of________, 2007
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Gregg Raisanen, Clerk Roger Thalman, Chairman