Alexandria Township
Alexandria, Minnesota 56308
Minutes of the meeting of July 2, 2012
A regular meeting of the Board of Supervisors of Alexandria Township was held on the 2nd day of July, 2012 at the Alexandria Township Conference Room, 610 Fillmore Street.
ROLL CALL: Supervisors present were Bryon Alstead, Louis Ross, Jul Feuling, Joel Dahlheimer and Russell Niskanen. Also present was Bonnie Fulghum, Deputy Clerk. As said members formed a quorum and the meeting was called to order by Chairman Alstead at 6:00 p.m.
Feuling, seconded by Niskanen, made a motion to adopt the agenda as presented. Motion carried unanimously.
Dahlheimer, seconded by Ross, made a motion to approve the minutes of the 06/18/2012 regular board meeting as written. Motion carried unanimously.
Niskanen, seconded by Dahlheimer, made a motion to authorize payment of claims 12142-12153 in the amount of $31,903.24, net payroll of $2,694.39 for a total of $34,597.63 and a transfer of funds from savings in the amount of $33,000.00. Motion carried unanimously.
CITIZEN’S CONCERNS: none
PLANNING AND ZONING: Zoning Administrator Oleson reported that he and the township engineer met with Al Beisner, representing the Geneva Estates Association, regarding drainage. They discussed dredging the pond. Mr. Beisner asked if the township would consider taking over maintenance of the pond. If not, since the pond is on golf course land, perhaps there could be a cost-share between the Association and the golf course or a transfer of the land to the Association. Supervisor Ross asked if a maintenance plan had been established, and Oleson stated that there is none currently in place. Mr. Beisner stated that the Association will be responsible for maintaining the culverts. They also discussed the possibility of installing a culvert on the west side of S. Geneva Golf Club Drive to facilitate drainage. The town engineer affirmed that no township roads have been endangered by the drainage issue, thus making this a private matter rather than a township issue. Board consensus is to not take responsibility for the pond. The board had no concerns regarding the installation of an overflow culvert; however, they felt area landowners should be notified.
Supervisor Ross stated that he would like to see a Q & A document added to the website to address common questions/concerns. He and Oleson will collaborate.
Oleson stated that he is working in conjunction with the county on updating the sign ordinance.
ENGINEER’S REPORT: Deputy Clerk Fulghum reported that the specifications for the Apache Lane repairs hav been sent out and the quotes will be ready for the next meeting.
OLD BUSINESS: Deputy Clerk Fulghum stated that the town had received a response from the Douglas County Attorney’s office regarding the interpretation of the statute governing golf carts on township/county roads. The attorney’s opinion is that golf carts operating on roads is illegal. He stated that the sheriff’s office has been advised to issue warnings to first-time offenders unless the violation endangered people or property. Board consensus is to abide by the county attorney’s opinion and to not enact an ordinance permitting golf carts on township roads at this time.
Supervisor Niskanen continued discussion regarding the lack of communication between contractors and the township. He volunteered to follow up with the parties involved.
NEW BUSINESS: Deputy Clerk Fulghum presented a 2-year renewal contract for the Pitney Bowes postage machine. Motion by Feuling, seconded by Niskanen, to renew the contract with Pitney Bowes for 48 months at a rate of $47/month. Motion carried unanimously.
Due to a vacancy on the planning commission, the town board met with an individual interested in becoming a member of the planning commission. The board instructed the deputy clerk to invite one other individual who had expressed interest in the position to the next meeting.
Being no further business, Dahlheimer, seconded by Ross, made a motion to adjourn the meeting. Meeting adjourned at 7:10 p.m.
Respectfully submitted….
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Bonnie Fulghum, Deputy Clerk
Approved this ____ day of ________, 2012
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Bryon Alstead, Chairman