March 4, 2019 minutes

Alexandria Township

Alexandria, Minnesota 56308

Minutes of the meeting of March 4, 2019

A regular meeting of the Board of Supervisors of Alexandria Township was held on the 4th day of March, 2019 at the Alexandria Township Conference Room, 324 Broadway.

ROLL CALL:  Supervisors present were Jeff Oberg, Joel Dahlheimer and Rod Eldevik.  Also present were Gregg Raisanen, Clerk, and Mona Billmark, Treasurer.  As said members formed a quorum and the meeting was called to order by Chairman Eldevik at 6:00 p.m.

Oberg, seconded by Dahlheimer, made a motion to adopt the agenda as presented.  Motion carried unanimously.

Dahlheimer, seconded by Oberg, made a motion to approve the minutes of the 2/20/2019 regular board meeting as written.  Motion carried unanimously.

Dahlheimer, seconded by Oberg, made a motion to authorize payment of claims 19033 – 19039 in the amount of $27,300.19, net payroll $2,873.98 totaling $30,174.17 and a transfer of funds from savings of $30,000.00.  Motion carried unanimously.


PLANNING AND ZONING:  Clerk Raisanen provided an update on the storage container located at the cabinet shop on Hazel Hill.  The owner has indicated he will remove the container when the weather is more conducive.

Supervisor Wright joined the meeting.

ENGINEER’S REPORT:  Clerk Raisanen reported the town received four bids for the Crestwood Drive overlay project.  The low bid was submitted by Mark Lee in the amount of $196,993.00 and the high bid was submitted by Ferguson Bros. in the amount of $220,289.00.  Raisanen stated the bid includes an alternate deduct for the S. Crestwood Drive project.  He informed the board that the town can exercise its option to wait 60 days before awarding the bid.  The purpose of the delay would be to determine if the S. Crestwood Drive project would move forward.


NEW BUSINESS:  Clerk Raisanen presented Resolution 19-01, a resolution declaring adequacy of petition for S. Crestwood Drive.  Dahlheimer, seconded by Wright, made a motion to adopt Resolution 19-01.  Roll:  Wright, Oberg, Dahlheimer, Eldevik.- yes.  Opposed: none.  Motion carried unanimously.

Consensus to authorize the clerk to advertise for summer road maintenance, said contract to run from April 1 – Sept 30, 2019.

Clerk Raisanen reported the town had received a solicitation from North Country Food Bank, which is based out of Crookston, MN.  The company is building a new facility and, since Douglas County, and subsequently Alexandria Township, is within their service area, they are requesting a $300 donation in support of their project.  Supervisor Wright asked if townships can legally contribute to food banks.  The clerk responded yes.  Consensus to not support this project.  Dahlheimer, seconded by Oberg, made a motion to not fund this project.  Motion carried unanimously

Chairman Eldevik closed the regular meeting to open the board of audit meeting at 6:21 p.m.

Clerk Raisanen provided a proposed budget for 2020 and a statement of receipts, disbursements and balances for year 2018, along with a summary of same.  Dahlheimer, seconded by Wright, made a motion to accept the financial report as presented. Motion carried unanimously.

Clerk Raisanen presented three 2019 levy rates at 4%, 6% and 8% increase.  All scenarios presented, it will not raise enough revenue to meet the 2020 budget; therefore, some fund balance will have to be used next year.  Dahlheimer, seconded by Wright, made a motion to bring forward to the annual meeting a recommended levy amount that is a 6% increase from the previous year.  Roll:  Wright, Oberg, Dahlheimer, Eldevik -yes.  Opposed:  none.  Motion carried unanimously.  The clerk was requested to prepare the levy for the annual meeting.

The Board of Audit meeting was closed at 6:38 p.m.

Being no further business, Oberg, seconded by Wright, made a motion to adjourn the meeting.

Meeting adjourned at 6:40 p.m.

Respectfully submitted….


Gregg Raisanen, Clerk

Approved this ____ day of ________, 2019


Rod Eldevik, Chairman