May 15, 2023 minutes

Alexandria Township

Alexandria, Minnesota 56308

Minutes of the meeting of May 15, 2023

A regular meeting of the Board of Supervisors of Alexandria Township was held on the 15th day of May, 2023 at the Alexandria Township Conference Room, 324 Broadway, and via teleconference.

ROLL CALL:  Supervisors present were Rod Eldevik, Dennis Butz, Joel Dahlheimer, and Jerry Wright.  Also present were Gregg Raisanen, Clerk, with Mona Billmark, Treasurer, attending via teleconference.  As said members formed a quorum and the meeting was called to order by Chairman Eldevik at 6:00 p.m.

Dalheimer, seconded by Butz, made a motion to adopt the agenda as presented.  Motion carried unanimously.

Dahlheimer, seconded by Butz, made a motion to appoint Gregg Raisanen as an interim clerk.  Motion carried unanimously.  Clerk Raisanen accepted the appointment, not to exceed one-year at an 80% interim appointment.

Wright, seconded by Dahlheimer, made a motion to approve the minutes from the 5/1/23 regular board meeting.  Motion carried unanimously.

Butz, seconded by Wright, made a motion to authorize payment of claims 23079 – 23086 in the amount of $3,234.80, ETFPS $1,224.64, totaling $4,459.44 with no transfer of funds from savings.

CITIZEN’S CONCERNS:  none

ENGINEER’S REPORT:  Engineer Kuhn presented quotes for gravel.  Mark Lee submitted a quote at $19.00/ton and Alden Just Road Maintenance quoted $18.00/ton.  Dahlheimer, seconded by Butz, made a motion to accept the quote submitted by Alden Just Road Maintenance to apply 2,000 tons of gravel at $18.00/ton on township roads.  Motion carried unanimously.

The Geneva Estates Homeowners Association has requested the installation of a drainage sump to improve drainage in the township road right-of-way in the subdivision.  Engineer Kuhn will meet with the association to review what is being proposed and make a recommendation to the town board.

Engineer Kuhn reported he had received a proposal from a firm to complete an appraisal and obtain acquisition of additional width of road right-of-way for the 27 parcels located adjacent to Liberty Road. Clerk Raisanen will work with Attorney Gilchrist and Engineer Kuhn to review.

PLANNING AND ZONING: Zoning Administrator Oleson presented the revised subdivision ordinance for adoption.  Wright, seconded by Butz, made a motion to approve Resolution 23-01, a resolution adopting subdivision ordinance 135 and repealing ordinance 133.  For: Wright, Butz, Dahlheimer, Eldevik. Against: none.  Motion carried unanimously.

Butz, seconded by Dahlheimer, made a motion to approve Resolution 23-02, a resolution adopting the summary of ordinance 135.  For: Wright, Butz, Dahlheimer, Eldevik. Against: none.  Motion carried unanimously.

The board reviewed the zoning ordinance amendments that were tabled from the 5/1/23 meeting.  Oleson reviewed the proposed definitions of a shouse. The board also discussed conditions for the permitting of cargo containers.  Wright, seconded by Butz, made a motion to table the amendments and recommended a special board meeting be scheduled to review.  Action was tabled.  The board scheduled a special meeting for May 30, 2023 at 6:00 PM to review the proposed changes.

The board reviewed the changes to the comprehensive land use plan.  Decision was made to discuss at the special board meeting on May 30, 2023.

Zoning Administrator Oleson reported there continues to be numerous vehicles located on Billy Dropik’s property on Newman Road. Oleson sent the landowner a letter giving him 7 days’ notice to remove the vehicles.  If not removed in the requisite timeframe, the township will proceed to remove the vehicles per court authorization.  Butz, seconded by Dahlheimer, made a motion to authorize Zoning Administrator Oleson to contract with a removal company to remove the vehicles on the Dropik property if they are not removed after 7 days.  Motion carried unanimously.

Oleson reported he had received a request by Kody Kramer to reduce the after-the-fact building permit fees for construction of a garage on his property. Mr. Kramer reported he thought the contractor had obtained the permit.  Dahlheimer, seconded by Butz, made a motion to remove the after-the-fact fee for the land use portion of the building permit. Motion carried unanimously.

OLD BUSINESS: Clerk Raisanen presented Resolution 23-03, a resolution approving the liquor license application for Geneva Golf Club.  This was previously approved at a prior meeting by motion but requires approval by resolution.  Dahlheimer, seconded by Butz, made a motion to approve Resolution 23-03, a resolution approving the liquor license application for Geneva GC Management, LLC.  For:  Wright, Butz, Dahlheimer, Eldevik. Against: none.  Motion carried unanimously.

NEW BUSINESS:  Clerk Raisanen presented quotes for calcium chloride application.  Douglas County obtained a quote of $1.485/gal from Knife River Corporation for a one-time application and Alden Just Road Maintenance quoted $1.74/gal for application on an as needed basis.  Dahlheimer, seconded by Butz, made a motion to contract with Alden Just Road Maintenance for calcium chloride application at the quoted price on an as needed basis.  Motion carried unanimously.

Clerk Raisanen provided a proposal for animal control services submitted by Alden Just Road Maintenance at a rate of $75.00/hr.  Butz, seconded by Dahlheimer, made a motion to accept the proposal for animal control services submitted by Alden Just Road Maintenance at the quoted rate.  Motion carried unanimously.

Being no further business, Dahlheimer, seconded by Butz, made a motion to adjourn the meeting.  Meeting adjourned at 7:20 PM.

Respectfully submitted….

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Gregg Raisanen, Clerk

Approved this ____ day of ________, 2023

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Rod Eldevik, Chairman