Alexandria, Minnesota 56308
Minutes of the meeting of October 17, 2022
A regular meeting of the Board of Supervisors of Alexandria Township was held on the 17th day of October, 2022 at the Alexandria Township Conference Room, 324 Broadway and via teleconference.
ROLL CALL: Supervisors present were Jeff Oberg, Joel Dahlheimer, Rod Eldevik, Dennis Butz and Jerry Wright. Also present were Gregg Raisanen, Clerk, with Mona Billmark, Treasurer, attending remotely. As said members formed a quorum and the meeting was called to order by Chairman Eldevik at 6:00 p.m.
Oberg, seconded by Butz, made a motion to adopt the agenda as presented. Motion carried unanimously.
Wright, seconded by Dahlheimer, made a motion to approve the minutes of the 10/03/22 regular board meeting as written. Motion carried unanimously.
Dahlheimer, seconded by Butz, made a motion to authorize payment of claims 22192 – 22198 in the amount of $5,142.98, EFTPS $1,747.53, Net Payroll $644.92, totaling $7,535.43. Motion carried unanimously.
CITIZEN’S CONCERNS: none
PLANNING AND ZONING: Chairman Eldevik stated Natalie Runge applied for an after-the-fact interim use permit to operate a home-based mental health and trauma counseling business at 2903 S. Lake Jessie Rd. SE. The planning commission had unanimously recommended approval with four conditions: the interim use permit would terminate after five years; the applicant shall meet all standards and requirements of the township zoning ordinance applicable to home occupations; that the hours of operation be limited to 7AM to 9PM; and the applicant must pay a $500 after-the-fact application fee. The applicant was in agreement with the conditions and made a request to reduce the after-the-fact fee. Supervisor Oberg stated the normal cost for this permit would be $400, so an additional $100 was not excessive. Oberg, seconded by Wright, made a motion to approve the interm use permit for Natalie Runge to operate a home-based business at 2903 S. Lake Jessie Rd with the four conditions recommended by the planning commission. For: Wright, Oberg, Butz, Dahlheimer, Eldevik. Against: None. Motion carried unanimously.
Chairman Eldevik stated a preliminary plat application for the 12th Addition to Lake Geneva Estates had been submitted by Scott Thompson. The property address is Geneva Golf Club Drive NE. The planning commission recommended approval with three conditions including the requirement of obtaining a variance since the current configuration does not meet minimum lot widths. The developer presented a proposed redesign of the plat to include Lot 1, Block 1, Tenth Addition to Lake Geneva Estates into the plat. This lot is owned by the developer and is located across the road from the existing proposed plat. By including this lot into the plat, no variances would be required since the average width of each lot would meet the requirements in the ordinance. Chairman Eldevik expressed concern regarding proposed lot 3, which includes a wetland that has not been delineated. The developer stated that based on the map, there is adequate buildable space on the lot to meet setback requirements. Supervisor Oberg also expressed concern about this proposed lot and the wetland that is present. If lot 3 was increased in width, the minimum lot width at the setback for other lots would not meet the ordinance requirements. Oberg, seconded by Dahlheimer, made a motion to approve the preliminary plat of 12th Addition to Lake Geneva Estates with the following five conditions: the first two conditions recommended by the planning commission listed in the staff report; Lot 1, Block 1, Tenth Addition to Lake Geneva Estates be included in the final plat; no variances will be approved for any future building in the plat; and the wetland on proposed lot 3 be delineated. For: Butz, Dahlheimer, Wright, Oberg, Eldevik. Against: None. Motion carried unanimously.
ENGINEER’S REPORT: None.
OLD BUSINESS: none
NEW BUSINESS: Clerk Raisanen reported he had received the ALASD cost for 2023; therefore, the final budget needed to be approved. The preliminary budget had a cost of $130,000.00 for ALASD, and the actual cost will be $114,976.00. Dahlheimer, seconded by Butz, made a motion to approve the 2023 budget in the total amount of $1,085,319.00. Motion carried unanimously.
Clerk Raisanen reported the township had advertised twice in the Echo Press for a proposal for winter road maintenance. The township received one proposal submitted by Alden Just Road Maintenance. The proposal met all the requirements listed in the request for proposal. Alden Just quoted the following prices: Grading roads with a motor grader: $120.00/hr., Plowing of snow with motor grader and truck: $120.00/hr., Sanding of roads: $105.00/hr., and sign installation and other maintenance: $42.00/hr. per employee. The quote also included a fuel surcharge of an increase of $1.00/hr. for any incremental increase of more than $0.12/gallon of fuel for a base price of $5.070 per gallon diesel fuel and $5.270 per gal highway fuel. Oberg, seconded by Dahlheimer, made a motion to accept the quote provided by Alden Just Road Maintenance for winter road maintenance for the period of November 1, 2022 – March 31, 2023 at the quoted amounts. Motion carried unanimously.
Being no further business, Dahlheimer, seconded by Butz, made a motion to adjourn the meeting. Meeting adjourned at 6:50 p.m.
Gregg Raisanen, Clerk
Approved this ____ day of ________, 2022
Rod Eldevik, Chairman