Alexandria Township
Alexandria, Minnesota 56308
Minutes of the meeting of 9-06-2006
A regular meeting of the Board of Supervisors of Alexandria Township was held on the 6th Day of September 2006 at the Alexandria Township Conference Room, 610 Fillmore Street.
ROLL CALL: Supervisors present were Louis Ross, Bryon Alstead, Jim Casper, Joel Dahlheimer, and Roger Thalman. Also present were Gregg Raisanen, Clerk, and Mona Billmark, Treasurer. As said members formed a quorum and the meeting was called to order by Chairman Thalman at 7:30 PM.
Dahlheimer, seconded by Ross, made a motion to adopt the agenda as presented with the addition of discussion about the ALASD public hearing and some received correspondence under new business.
Ross, seconded by Alstead, made a motion to approve the minutes of the August 21, 2006 regular board meeting as written with a correction of a typographical mistake. Motion carried unanimously.
Alstead, seconded by Casper, made a motion to authorize payment of claims 6259-6273 in the amount of $20,146.03 and net payroll in the amount of $4,001.61 for a total of $24,147.64 and to authorize the transfer of $24,000.00 from the savings into the checking account. Motion carried unanimously.
CITIZEN’S CONCERNS: Clerk Raisanen reported that he had contacted Attorney Haseman regarding the possibility of Alexandria Township assuming ownership and maintenance of the neighborhood park located along Green Lane. She indicated that this would require the signatures of 100% of the affected property owners. The board discussed if the township desires to maintain an additional neighborhood park and if it benefits the township. The board directed Clerk Raisanen to contact Victoria Dale indicating that the township would be interested in obtaining the park with the expectations that no improvements will be made to the park since it is scheduled for annexation within 6 years.
ENGINEER’S REPORT: Clerk Raisanen reported that the original petition that the board accepted in 2005 for the paving of the Golden Gate area is invalid since it does not describe the roads to be improved and may not have the required number of signatures if the proposed portion of Queen’s Road is included in the project. After discussion, Ross, seconded by Alstead, made a motion to adopt Resolution 06-04, a resolution determining adequacy of petition and ordering a preparation of a feasibility report for the improvement of Golden Gate Avenue, Kings Rd., Castle Lane, and the sewered portion of Queens Road, to tentatively schedule a hearing date of October 16, 2006, and to authorize Chairman Thalman and Clerk Raisanen to sign the documents. Motion carried unanimously.
Clerk Raisanen reported that he had received a call from a resident requesting the posting of 30 mph speed limits in the Broken Arrow Subdivision. Engineer Kuhn confirmed that this area meets the requirements of a rural residential area, therefore; meets the requirement for posting. Dahlheimer, seconded by Alstead, made a motion to authorize posting the roads in the Broken Arrow Subdivision at 30 mph. Motion carried unanimously.
Engineer Kuhn reported that he reviewed the drainage calculations for a proposed plat within the township and it appears to meet the township’s Stormwater management plan requirements. He reported that he is not receiving applications with enough time for adequate review opportunity therefore coordination with the county is needed.
He requested clarification regarding the desire of the board regarding maintenance of future storm-water retention ponds. Clerk Raisanen reported that the current standards for storm-water retention ponds adopted by the Board includes the provision for the township to maintain ponds provided that they meet the standards and proper easements are recorded. This only applies to ponds located with plats and not within PUD or commercial property.
The board discussed the turnaround at the end of Airway Lane. The developer desires to change the current t-type turnaround to a cul-de-sac. After discussion, the board was in consensus to maintain the existing t-type turnaround as originally platted. Engineer Kuhn will notify the developer regarding the Board’s decision.
NEW BUSINESS: Clerk Raisanen reported that the current contract for road maintenance services expires the end of September, and requested direction from the board if they desire to proceed with a 6 month contract by requesting RFP’s or to request sealed bids for a one-year contract. After discussion, the board directed Clerk Raisanen to advertise for sealed bids for a one-year road maintenance contract.
OLD BUSINESS: Clerk Raisanen reported that the contract with CGI for Zoning Administrator services expired the end of December 2005. He reported that CGI normally changes their fees the beginning of each year. Alstead, seconded by Ross, made a motion to continue to use CGI for zoning administrator services on a month-to-month basis until the end of 2006 and to consider contracting for a yearly basis at the beginning of 2007. Motion carried unanimously.
Clerk Raisanen reported that petition received for extension of sanitary sewer for Lake Jessie and E. Lake Victoria area was inadequate since it did not have the required number of signatures. Chairman Thalman reported that the sewer district is interested in completing a feasibility study for this project because of the availability of some outside funding. Clerk Raisanen reported that the board could still forward this petition to the ALASR for consideration with a 4/5 vote. Ross, seconded by Dahlheimer, made a motion to adopt Resolution 06-03, a resolution requesting the ALASR to provide sanitary sewer to the area know as Lake Jessie and E. Lake Victoria. Motion carried unanimously.
The board considered future sewer inspection services. Ross, seconded by Dahlheimer, made a motion to table discussion of these items until later in the meeting.
Clerk Raisanen reported that he had received a quotation for two warning sirens from Federal Warning Systems at a cost of $22,535.75. This price does not include installation, which would probably be approximately $3,000/siren. The board directed Clerk Raisanen to obtain an additional quote for their consideration.
NEW BUSINESS CONTINUED: The board discussed future Township Planning and Zoning. They discussed correspondence received from Ben Oleson, CGI, however delayed taking any action until the next meeting since it was just received and that no response has been made back to the board from County Attorney Karpen.
Chairman Thalman reported that at the ALASD expansions hearing very few public comments were received. He indicated that if the sewer plant were not expanded, revenue would be needed to upgrade the facility anyway. He provided a summary of the comments to the board for their review.
Chairman Thalman reported that he had received a request from the Douglas County Historical Society requesting information about the history of the township. Ross, seconded by Alstead, made a motion to forward Russ Niskanen’s name to the Society if he would be willing to do this. Motion carried unanimously.
Discussion about future sanitary sewer system inspection was un-tabled. Since no new information from the county was received, the board will discuss this issue at a future meeting.
Being no further business Dahlheimer, seconded by Ross, made a motion to adjourn the meeting. Meeting adjourned at 9:15 PM.
Respectfully Submitted…..
Gregg Raisanen, Clerk
Approved this _____ day of _________, 2006
Roger Thalman, Chairman