Alexandria Township
Alexandria, Minnesota 56308
Minutes of the meeting of September 21, 2009
A regular meeting of the Board of Supervisors of Alexandria Township was held on the 21st day of September 2009 at the Alexandria Township Conference Room, 610 Fillmore Street.
ROLL CALL: Supervisors present were Bryon Alstead, Louis Ross, Joel Dahlheimer and Roger Thalman. Also present were Gregg Raisanen, Clerk, and Mona Billmark, Treasurer. As said members formed a quorum and the meeting was called to order by Chairman Thalman at 6:00 p.m.
Ross, seconded by Alstead, made a motion to adopt the agenda with the addition of the following items: Regional Planning Appointment, LAR update, and a District 9 report. Motion carried unanimously.
Alstead, seconded by Dahlheimer, made a motion to approve the minutes of the 9/09/09 regular board meeting as written. Motion carried unanimously.
Dahlheimer, seconded by Alstead, made a motion to authorize payment of claims 9263 – 9269 in the amount of $2,705.714. Motion carried unanimously.
CITIZEN’S CONCERNS: Clerk Raisanen reported that the office has received a call from a resident regarding noise from the leaf blower at the Alexandria Golf Club. Clerk Raisanen contacted the superintendent of the course and referred the issue to the City of Alexandria since this area was annexed into the city in January.
ENGINEER’S REPORT: The board reviewed the request from a resident to stripe W. Lake Jessie Road. This road was previously striped prior to the ALASD sewer project and should have been restored to the original condition. Engineer Kuhn will contact Bruce Nelson, ALASD, to have the project completed.
Engineer Kuhn reported that the road repair on Apache Lane has been completed.
Engineer Kuhn reported that when the sewer line was installed in the Nature’s Edge subdivision, it was installed too high to allow gravity feed from the basement of five homes. ALASD and WSN are working with the landowners to resolve the issue.
Engineer Kuhn presented a quote for the installation of a computer projector in the township meeting road. The board will review the quote at its next meeting.
PLANNING AND ZONING: Zoning Administrator Oleson discussed the conditions for Jacks Family Recycling conditional use permit. The hours of operation are from 7:00 AM to 7:00 PM. The current signage is in compliance with the township zoning ordinance. Current screening is in compliance with the screening plan. A fence was constructed on the west side of the operation. The internal truck circulation plan allows for vehicle traffic. The materials that were stored outside of the allowable area have been moved. The board directed the owner to store the semi-trailers in the back of the property.
The board discussed the back access into the lot located the intersection of Vinland and Neewana Beach Roads. Since there is no drainage issue and the access is not the primary driveway into the residence, the board will not require the landowner to build to township driveway specifications.
OLD BUSINESS: Chairman Thalman reported that Supervisor Casper has decided not to continue to serve as the township representative to the regional planning agency. He appointed Supervisor Alstead to this position.
NEW BUSINESS: Clerk Raisanen reported that he had received one written quote for winter road maintenance services. Alden Just Road Maintenance provided a proposal which included all the items requested in the RFP and quoted the following prices for Winter road maintenance Services: Removal of snow with a motor Grader- $72.00/hr., Removal of snow with a truck/plow/wing and sander- $72.00/hr., Grading of roads with a motor grader- $68.00/hr., Sign installation and other maintenance- $32.00/hr., Blowing of snow with a snowblower- $120.00/hr., Hauling of snow with a dump truck- $72.00/hr. and Sanding of roads $72.00/hr. Also included is a fuel surcharge of $1.00/hr for every $0.12 increase in fuel costs from the current prices. Alstead, seconded by Ross, made a motion to contract with Alden Just Road Maintenance Services for the period Oct. 1, 2009-March 31, 2010 for road maintenance services at the prices quoted. Motion carried unanimously.
Clerk Raisanen reported that the ALASD allocation for 2010 is $200,750, which is $30,000 more than what was budgeted for. Ross, seconded by Alstead, made a motion to approve the 2010 township budget in the amount of $1,079,127. This amount is $30,000.00 more than the preliminary budget presented at the annual town meeting to account for the increase in the ALASD allocation. Motion carried unanimously.
Supervisor Thalman gave a report from the District 9 meeting that he recently attended. He reported that State Auditor Rebecca Otto gave a report and the recent flooding in Moorhead was discussed. He also indicated that the date of the state primary would be changing in response to changes in the absentee ballot process.
Dahlheimer, seconded by Ross, made a motion to authorize reimbursement for any town board meeting attending the annual township conference in Rochester, November 19-21. Motion carried unanimously.
Supervisor Alstead reported that LAR would not be participating in any fundraising for ball fields since Woodland Elementary has two fields.
Supervisor Ross reported that Lakes Area Humane Society Director Christine Klimek will be on the October 5, 2009 agenda to discuss options for animal control with the board.
Being no further business, Ross, seconded by Alstead, made a motion to adjourn the meeting. Meeting adjourned at 7:20 p.m.
Respectfully submitted….
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Gregg Raisanen, Clerk
Approved this ____ day of ________, 2009
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Roger Thalman, Chairman