Alexandria Township
Alexandria, Minnesota 56308
Minutes of the meeting of September 3, 2025
A regular meeting of the Board of Supervisors of Alexandria Township was held on the 3rd day of September, 2025 at the Alexandria Township Conference Room, 324 Broadway and via teleconference.
ROLL CALL: Supervisors present were Jeff Oberg, Rod Eldevik, Dennis Butz and Jerry Wright. Also present were Mark Meuwissen, Clerk, and Bryon Alstead, Treasurer. As said members formed a quorum and the meeting was called to order by Chairman Eldevik at 6:00 p.m.
Oberg, seconded by Butz, made a motion to adopt the agenda as presented. Motion carried unanimously.
Oberg, seconded by Butz, made a motion to approve the minutes of the 08/18/2025 regular board meeting as written. Motion carried unanimously.
Butz, seconded by Wright, made a motion to authorize payment of claims 25160 – 25170 in the amount of $64,265.24, net payroll $4,648.96, EFTPS $1,544.33 totaling $70,458.53 and a transfer of funds from savings of $66,000.00. Motion carried unanimously.
CITIZEN’S CONCERNS: none
PLANNING AND ZONING: Zoning Administrator Oleson reported he had spoken with the county and our township attorney on cannabis registration. Oleson posed a question to the town: what are the implications for the township If we delegate registration to the county and their cap is reached. Supervisor Oberg asked the question: if other areas in the county are approved for growing / retail sites, could the township potentially end up with no sites for consideration. Oleson stated townships have generally delegated the registration process to the county so townships don’t have to do the inspections. Oberg said if the township elects to do the registration, we can set a cap. Oleson mentioned that registration has annual requirements other than inspections. Oberg also inquired as to the potential cost for administering registration. Oleson stipulated that any cannabis business would require a CUP. He also urged the town board to set a cap in place. Oberg, seconded by Wright, made a motion to defer the registration process to the county. Roll: Oberg, Wright, Butz, Eldevik – yes. Opposed: none. Motion carried unanimously.
Oleson reported that Tri-County Foam submitted an application to change their signage. They want to replace the existing sign, changing both the shape and the height. They had received a CUP previously for the existing sign. The town could require a new CUP since it is a different style of lighting than before. Oleson stated the new sign will be less bright. Oberg, seconded by Butz, made a motion to allow the sign change without requiring a new CUP. Roll: Oberg, Wright, Butz, Eldevik – yes. Opposed: none. Motion carried unanimously.
ENGINEER’S REPORT: Engineer Kuhn presented a copy of pay estimate no. 1 regarding the 2025 road improvement project. He said the pay estimate will likely become final. It is below the initial estimate and under Ferguson Bros. bid by approximately $60,000. Butz, seconded by Wright, made a motion to authorize payment to Ferguson Bros. in the amount of $457,462.84. Roll: Oberg, Wright, Butz, Eldevik – yes. Opposed: none. Motion carried unanimously.
OLD BUSINESS: Clerk Meuwissen reported the town received one quote, from Alden Road Maintenance, for the 2025 winter road maintenance season. Meuwissen compared the current rates to the prior year rates line by line noting the increases appear reasonable considering inflation. He also stated the Township will have the same guarantee as last year to pay a certain number of hours whether used or not. Oberg, seconded by Butz, made a motion to award the 2025 winter road maintenance contract to Alden Just Road Maintenance as per their proposal. Motion carried unanimously.
Meuwissen also reported he had received a revised blacktop petition for Gavin’s Point and that the signatures comprise over 50% of the parcels. Engineer Kuhn will check on the condition of the road and provide an estimate for what maintenance will be needed in the future. Chairman Eldevik suggested that all the supervisors should participate in a site visit. Administrative Assistant Fulghum will set up a viewing.
Meuwissen opened discussion on the invoice received from the Carlos First Responders. He said the Township was first approached with a request to share some of the costs of providing first responder services in May of 2023. In March of 2024, the Township paid an invoice in the amount of $6,157 to the City of Carlos. He acknowledged the City of Carlos First Responders have apparently been servicing the area north of County Road 73 for many years. The County Dispatch service refers calls from that area to the City of Carlos First Responders. The City of Carlos has asked the Township to pay the same amount of $6,157 for services provided in 2024.
Eldevik stated that the City of Carlos was asked to return in 2024 to explain the service provided, how the service area was determined, and what agreement or obligation might exist that justifies the Township’s sharing the cost of service. The City of Carlos has not attended a board meeting to answer these questions since the Board’s request. With outstanding questions still unanswered, there was consensus to have Clerk Meuwissen set up a meeting with the Carlos First Responders.
Engineer Kuhn reported he had submitted for payment the remaining balance for the 2024 Pay Estimate that was submitted by Mark Lee. The work has been concluded and this represents the final payment owed to Mark Lee.
NEW BUSINESS: none
Being no further business, Chairman Eldevik adjourned the meeting. Meeting adjourned at 7:06 p.m.
Respectfully submitted,
______________________________________
Mark Meuwissen, Clerk
Approved this ____ day of ________, 2025
_______________________________________
Rod Eldevik, Chairman